Room Swap Guidelines

How Room Swap Will Work:

  1. If you are interested in seeking a new assignment for next year, you will need to follow the link below to the Campus Living and Residential Education e-services portal to opt into the Room Swap finder and click on the button, “Want to Switch Rooms? ENTER ROOM SWAP.”
  2. On the Room Swap Finder request form, you will first indicate the RSF Term, which is 2021 Fall/ 2022 Spring.
  3. Next, indicate the RSF effective date of August 29, 2021.  This is the only date you can select on the room swap form as that is the "first date" of fall 2021 housing in our system. It is not your move-in date.
  4. You will the need to indicate the top 3 buildings you are interested in switching to and check the “Opt In” button on that page. 
  5. You can type in a description of the room you are booked in if you have any details.
  6. Finally, click "Finish."
  7. Once you have completed the form to indicate you are interested in finding a new space, click the green Room Swap button located at the bottom of the page and you will be taken to a report that lists all the students and assignments that align with the buildings you are looking to switch into. The report will indicate building and room type, as well as the students’ name, email, and RMSID, who is looking to move out of their room.  
  8. As more students opt into Room Swap, the more matches you will find on your Room Swap report. If no student matches your swap criteria, your report will remain blank. We recommend you check the system at least once a day. 
  9. You will be able to view your Room Swap report at any time on your e-services portal page by clicking the green Room Swap button at the bottom of the page. Every time you run the report, it will show you the most up to date list of students who align with the swap you are trying to make. 
  10. Once you identify a student who has a building and room type you would be interested in moving to, you will need to contact them to discuss swapping rooms. 
  11. Once you mutually agree with another student to swap rooms, you will add each other’s RMSID and accept each other’s Room Swap request. Both students must successfully accept the request in order for the swap to occur. Students can request and accept Room Swap requests by visiting the blue Room Swap banner at the top of the E-Services page.
  12. You are adding in the RMSID of the student you want to SWAP assignments with. DO NOT add in your current roommate's RMSID.
  13. After both students accept the swap, our office will manually swap your assignments. 
  14. You will be sent your new housing assignment via email once a swap has been completed.
  15. After both students accept the swap, our office will manually swap your assignments. 
  16. You will be sent your new housing assignment via email once a swap has been completed.
  17. Once your room swap has been confirmed by our office, you will be able to change rooms the following Friday- Sunday.  Moving assignments will occur on the following dates: Friday, Sept 10, 17 or 23. There will be no room swaps approved for any following weekends.

PLEASE NOTE THE FOLLOWING ABOUT THE  E-SERVICES PORTAL:

  • As more students opt into Room Swap, the more students will appear on your Room Swap report. 
  • If no student matches your swap criteria, your report will remain blank. We recommend you check the system at least once a day. 
  • Please make sure to review the eligibility requirements of the Room Swap process. 
  • The system will not show you students who you are ineligible to swap with. 
  • To avoid overwhelming the system resources, our online portal application system only allows a limited number of students to enter the system at one time. 
  • If you log into the system and ‘The system is temporarily full’ text appears on the web portal page, please close both the application and your browser. Once you have done that, reopen your browser, log into the portal to try again. 
  • The system will remain open 24-hours-a-day until September 23, 2021. After this time, no more Room Swaps will be made.