Request to Cancel Housing

  • Students are only permitted to cancel their Housing License Agreement (HLA) if they are leaving .the university or per the terms and conditions of the HLA.
  • Please review the HLA prior to submitting a Request to Cancel the Housing License Agreement; note that cancellation fees may apply.
  • The Undergraduate Cancellation Request Form is available online at GW Housing e-Services. Any required supporting documentation must be emailed to GW Housing at gwhforms@email.gwu.edu.
  • Cancellations will not be processed until all documentation has been received and, if during the academic year, GW Housing has confirmed that the student has vacated the space.
  • The District of Columbia Zoning Commission requires all first- and second-year students to reside in on campus housing. Per GW Policy, all third-year students must live on campus as well.
  • Fourth-year students may submit a Request to Cancel Undergraduate Housing License Agreement form via GW Housing e-Services to cancel their housing assignments per the terms and conditions outlined in the Housing License Agreement.
  • Fourth-year students who cancel their housing application prior to receiving a housing assignment may cancel for no fee.

Any questions regarding the cancellation policy should be directed to Kevin Gates at kpgates@gwu.edu.

Cancellation Deadlines

Please see the dates and fees below for further information:

  • April 27, 2017: Rising fourth-year students may cancel their 2017-2018 Housing License Agreement and will be charged a $150 fee.
  • May 26, 2017: Rising fourth-year students may cancel their 2017-2018 Housing License Agreement and will be charged a $300 fee.
  • Students assigned to housing from April 28, 2017 through May 26, 2017 will have five (5) business days after they are notified of their assignment to cancel their housing with a $150 fee.
    • After the five business days have passed, they will have until May 26, 2017 to cancel their housing with a $300 fee.
  • Students assigned housing on or after May 26, 2017 will have five (5) business days after they are notified of their assignment to cancel their housing with a $150 fee.
    • After the five business days have passed, students are bound to the housing license agreement for the 2016-2017 academic year.
  • June 14, 2017: Students who are assigned to housing for the Fall semester or Academic Year and are now studying abroad during the Fall 2017 semester can cancel for no fee. Beginning June 14, students can cancel for a $150 fee.
  • November 1, 2017: Students who are assigned to housing for the full Academic Year and are now studying abroad for the Spring 2017 semester can cancel for no fee. Beginning November 2, students can cancel for a $150 fee.

Study Abroad

  • June 14, 2017: Students who are assigned to housing for the Fall semester or Academic Year and are now studying abroad during the Fall 2017 semester can cancel for no fee. Beginning June 15, students can cancel for a $150 fee.
  • November 1, 2017: Students who are assigned to housing for the Academic Year and are now studying abroad for the Spring 2017 semester can cancel for no fee. Beginning November 2, students can cancel for a $150 fee.

Any second- or third-year student who cancels their housing assignment because they are studying abroad for the Fall semester will be required to live on campus if they return to GW for the Spring semester per the university residency requirement policy.

Leaving the University

Any student who is taking a leave of absence, transferring, withdrawing, or not returning to GW may cancel their housing at any time for no cancellation fee. A student who is not returning to the university and has a housing assignment must submit a cancellation form via GW Housing e-Services in order to be removed from their 2016-2017 housing assignment and have charges removed from their account. Students who cancel during the semester are responsible for housing charges as outlined in the Housing License Agreement.