Request to Cancel Housing

Spring 2021 Housing Cancellation

Students currently residing on campus for fall 2020 that do not plan to return to campus for spring 2021 that are graduating in December, transferring to a different university, withdrawing from GW, or taking a leave of absence, we ask that you submit the cancellation form as soon as you have confirmed your plans. The cancellation form will be made available in the coming weeks. Please continue to monitor your email for updates on this process. 
 
Other Details regarding cancellations:
  • Students are only permitted to cancel their current Housing License Agreement (HLA) if they are leaving the university or per the terms and conditions outlined on this page.
  • Note that cancellation fees may apply.
  • The Cancellation Request Form is available online at Campus Living e-Services. Any required supporting documentation must be emailed to GW Housing at [email protected].
  • Cancellations will not be processed until all documentation has been received and, if during the academic year, Campus Living has confirmed that the student has vacated the space.
  • The District of Columbia Zoning Commission requires all first- and second-year students to reside in on campus housing. Per GW Policy, all third-year students must live on campus as well.
  • Fourth-year students may submit a Request to Cancel Housing License Agreement form via Campus Living e-Services to cancel their housing assignments per the terms and conditions outlined on this page.
  • Fourth-year students who cancel their housing application prior to receiving a housing assignment may cancel for no fee.

Any questions regarding the cancellation policy should be directed to Chelsey Fuller [email protected] .

  • Students have 5 business days from receipt of assignment to cancel for a $75 fee
  • May 14, 2020: Once the 5 day period has passed, students have until Thursday, May 14th to cancel for a $150 fee. *This is a change from April 30th, 2020"
  • Students assigned housing on or after May 14th, 2020 will have 5 business days after they are notified of their assignment to cancel their housing with a $75 fee.
  • Once the aforementioned dates have passed, Student will be financially responsible for housing charges for the term of this agreement
  • A student who has completed a self check-in, gains access, or otherwise takes physical possession of an assigned residential licensed space forfeits the ability to cancel the housing assignment, regardless of when Student received a housing assignment.

Fall Study Abroad Cancellations

  • June 14, 2020: Students who are assigned to housing for the Fall-Only or Full Academic Year and are now studying abroad during the Fall 2020 semester can cancel for no fee.
  • Beginning June 15, student will be charged a seventy-five dollar ($75) cancellation fee.

Spring Study Abroad Cancellations

  • November 1, 2020: Students who are assigned to housing for the Academic Year and are now studying abroad for the Spring 2021 semester can cancel for no fee.
  • Beginning November 2, student will be charged a seventy-five dollar ($75) cancellation fee.

Any second- or third-year student who cancels their housing assignment because they are studying abroad for the Fall semester will be required to live on campus if they return to GW for the Spring semester per the university residency requirement policy.

A student who may not return to the University due to academic dismissal or suspension, graduation, government service, leave of absence or transfer will have the Agreement cancelled in accordance with the terms of the Housing License Agreement. In these circumstances, a student will not be assessed a cancellation fee contingent upon submission of proper documentation verifying the reason for departure. Student’s housing fees will be prorated for the remainder of the housing term. In the event a student fails to register for classes and moves out without notifying the University, refunds of housing charges are made in accordance with the following schedule:

  • For student not returning for Fall 2020:
    • Prior to September 23, 2020, housing charges will be adjusted on a pro-rated basis.
    • Beginning September 24, 2020, a student is responsible for their entire housing charge withoutrefund.
  • For student not returning for Spring 2021:
    • Prior to February 10, 2021, housing charges will be adjusted on apro-rated basis.
    • Beginning February 11, 2021, a student is responsible for their entire housing charge withoutrefund.
  • For student not returning:
    • The GW Dining plan is non-refundable, except to the extent allowable under the University’s Withdrawal and Refund Policy for tuition. A student receiving Title IV Federal Aid will be refunded in accordance with Federal guidelines.