Request to Cancel Housing

Fall 2021 Housing Cancellation

Rising fourth and fifth-year students may cancel their on-campus housing assignment if you decide to live off-campus as you are not required to live on campus based on the university’s residency requirement.  Please understand that unless you cancel your housing within five days of this initial assignment notification, per the terms of the university’s housing cancelation policy, you will be charged a $75 cancellation fee. Cancelations must be submitted through your Campus Living e-services account. 

If you intend to transfer or take a leave of absence, please submit a housing cancellation form via Campus Living e-Services.

As a reminder, second- and third-year students are required to live on campus based on the university’s residency requirement. We have already concluded the exemption process and will not accept cancelation requests from second- and third-year students. 

 Other Details regarding cancellations:

  • Students are only permitted to cancel their current Housing License Agreement (HLA) if they are leaving the university or per the terms and conditions outlined on this page.
  • Note that cancellation fees may apply.
  • The Cancellation Request Form is available online at Campus Living e-Services. Any required supporting documentation must be emailed to GW Housing at [email protected].
  • Cancellations will not be processed until all documentation has been received and, if during the academic year, Campus Living has confirmed that the student has vacated the space.
  • The District of Columbia Zoning Commission requires all first- and second-year students to reside in on campus housing. Per GW Policy, all third-year students must live on campus as well.
  • Fourth-year students may submit a Request to Cancel Housing License Agreement form via Campus Living e-Services to cancel their housing assignments per the terms and conditions outlined on this page.
  • Fourth-year students who cancel their housing application prior to receiving a housing assignment may cancel for no fee.

 

  • Rising fourth and fifth-year students may cancel their on-campus housing assignment if you decide to live off-campus as you are not required to live on campus based on the university’s residency requirement.
  • Students assigned housing on or after May 13th, 2021 will have 5 business days after they are notified of their assignment to cancel their housing with no fee.
  • After 5 business days from the date of being assigned housing, students will be charted a $75 cancellation fee. If a student is assinged housing on May 13, 2021, they have until May 19 to cancel at no charge.
  • Once the aforementioned dates have passed, Student will be financially responsible for housing charges for the term of this agreement
  • A student who has completed a self check-in, gains access, or otherwise takes physical possession of an assigned residential licensed space forfeits the ability to cancel the housing assignment, regardless of when Student received a housing assignment.

Fall Study Abroad Cancellations

  • May 13, 2021: Students who are assigned to housing for the upcoming academic year and are now studying abroad during the Fall 2021 semester can cancel for no fee.

Spring Study Abroad Cancellations

  • Dates TBD 

Any second- or third-year student who cancels their housing assignment because they are studying abroad for the Fall semester will be required to live on campus if they return to GW for the Spring semester per the university residency requirement policy.

A student who may not return to the University due to academic dismissal or suspension, graduation, government service, leave of absence or transfer will have the Agreement cancelled in accordance with the terms of the Housing License Agreement. In these circumstances, a student will not be assessed a cancellation fee contingent upon submission of proper documentation verifying the reason for departure. Student’s housing fees will be prorated for the remainder of the housing term. In the event a student fails to register for classes and moves out without notifying the University, refunds of housing charges are made in accordance with the following schedule:

  • For student not returning for Fall 2021:
    • Please complete the cancellation form on Campus Living e-services as soon as you are aware you will be leaving the university
    • Prior to Date TBD, housing charges will be adjusted on a pro-rated basis.
    • Beginning Date TBD, a student is responsible for their entire housing charge withoutrefund.
  • For student not returning for Spring 2022:
    • Prior to Date TBD, housing charges will be adjusted on apro-rated basis.
    • Beginning Date TBD, a student is responsible for their entire housing charge withoutrefund.
  • For student not returning:
    • The GW Dining plan is non-refundable, except to the extent allowable under the University’s Withdrawal and Refund Policy for tuition. A student receiving Title IV Federal Aid will be refunded in accordance with Federal guidelines.