Room Renewal

2023-2024 Room Renewal Process

We know that some of our students love their current rooms, and if given the opportunity would choose to live there again for another year. All students who live in buildings eligible for “Room Renewal” and want to keep their room for the 2023-2024 academic year can renew their room for the next academic year.

If opting in to the room renewal process, each student must individually fill out the Room Renewal Registration while it is open. If one fails to individually register for Room Renewal housing during the published opened dates they forfeit their right to hold their current room for the 2023-2024 academic year. CLRE cannot guarantee a student will be placed in the current room for the 2023-2024 academic year if the room renewal registration is not completed within the published timeline. 

Registration Timeline

Room Renewal Registration Opens: Tuesday, February 7th, 2023 at 12 PM EST

Room Renewal Application Closes: Wednesday, February 22nd, 2023 at 4 PM EST

 

Please note that any student choosing to participate in the room renewal process is only guaranteed the space assigned to them as of February 22nd, 2023. Room Renewal cannot be guaranteed for any room changes or new assignments that happen after February 22nd, 2023. 

2023-2024 Housing Rates

2023-2024 housing rates will be published in mid-February.

Room Renewal Steps

1. Submit your Room Renewal Registration via the Campus Living eServices Portal

Every student who is choosing to remain in the same room next year must submit a Room Renewal registration. If one or all of your current roommates are opting to stay in the same room and live together, each of you must submit separate registrations.  As part of your registration, you will be asked to confirm that you want to remain in your current room again next year and sign your 2023-2024 Housing License Agreement (HLA).

If you are staying and all of your roommates are choosing to live elsewhere and you don't have anyone else you want to pull into your current room to be your new roommate, you have completed your registration and no further action is required. 

2. Pull-in new roommate/s into an anticipated opening after submitting your Room Renewal registration

If you have an anticipated opening in your room for next year and would like to pull in a new roommate after submitting your Room Renewal registration you will need to send your friend/s a roommate group invitation. To successfully send your friend/s a roommate group invitation you'll need their RMSID. This is the number in the housing system associated with every student. NOTE: This is different than your 8 digit GWID

Once you have your friend/s RMSID and invite them to your roommate group, they will receive a notification via email of the invite. The email will include directions on how to accept the invite and complete their housing registration. 

3. Accepting the roommate group invitation 

Each student invited to join a roommate group needs to accept the invitation in order to be pulled into the room and also officially apply for housing through the Campus Living eServices Portal. 

Roommate groups operate on mutual consent, meaning that each individual has to affirmatively consent to join a roommate group after being invited. Not answering or not accepting a roommate group invitation is the main reason why desired roommate groups may not be assigned together. If you do not accept the invitation from the student who is utilizing Room Renewal, you will not be pulled into the room and assigned as their roommate. 

When accepting your roommate group invitation, you will also need to fully submit a housing registration, which includes signing your 2023-2024 Housing License Agreement.

Once the Room Renewal period is complete on February 22, 2023 CLRE will process all the roommate group requests and officially communicate housing assignments for all students who participated in Room Renewal.

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2023-2024 RESIDENTS ELIGIBLE & INeligible Room Renewal 

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FREQUENTLY ASKED QUESTIONS: ROOM RENEWAL

If I participate in the Room Renewal process, can I leave my belongings in my room over the summer?

No, any student who is not permitted to live on campus over the summer has to move all of their items out of their Spring assignment room by their designated spring move-out date. If a student is interested in staying on campus over the summer they should review summer housing registration.

Does every roommate in the room have to agree to renew their room for us all to be eligible to live there in the academic year?

All students have an individual opportunity to keep their space, regardless of what current roommates decide. If all roommates make the decision to keep their space, then all roommates remain in the room for the following academic year. For example, if 2 out of the 4 roommates make the decision to keep their space, then the two roommates will remain and vacancies will be filled.

My roommate is not choosing Room Renewal, but I have a friend who wants to live with me next year. Can they live with me?

Yes. If a student wants to pull in friends who don't currently live in their room, they will be able to do so during this time period as long as there is an anticipated vacancy in the space. To bring in a friend, the resident of the desired room will invite their friend or desired roommate into a roommate group that will then fill the vacant space(s).

I want to live in my current room next year but I don't want to live with my current roommate. Is there a process for me to claim the room for me and another student before my current roommate?

No. Each student has an individual opportunity to choose to renew their space independently of their roommate(s) plans/desires. If a roommate wants to stay, they have the option to do so, even if that is not the desired outcome of the current roommate(s). We strongly encourage all current residents of a room to discuss their future plans before finalizing their Room Renewal decisions. Your Community Coordinator is a fantastic resource to help you navigate any concerns you have around the Room Renewal choices you and your roommates are discussing.

I chose to renew my room, but I now want to go through the standard housing application process. Can I do this?

Yes. After registering through the Room Renewal process, a student will receive notification of their housing assignment for the next academic year after February 24th, 2023. If a student no longer wants to live in that space for the next academic year they can forfeit their Room Renewal housing assignment and opt to go through the Choose Your Room Type process, as long as the process is still open.

Can I use Room Renewal to hold my room for the next academic year and register for housing through the standard process to see if I get a better option?

No, once you receive an assignment through the Room Renewal process, you have completed your housing registration. If an individual chooses to go through the Choose Your Room Type registration process after receiving their Room Renewal assignment, they forfeit their Room Renewal assignment for the next academic year.

If I participate in the Room Renewal process and plan to be approved for summer housing, can I stay within my current room?

If you plan to be register for summer housing and have opted into the Room Renewal process, it is possible for a student to keep their room as their summer assignment. These students should refer to summer housing registration for guidance.

I have a DSS accommodation and want to choose room renewal as my current room meets all of my needs. Does my DSS accommodation affect my ability to take part in the room renewal process?

No. Any student who is currently in a room and building that is Room Renewal-eligible will be able to participate in the Room Renewal process. If your current room falls into this category and meets your needs, we strongly recommend that you consider using the Room Renewal process to ensure you continue to have a room that meets your accommodation.

If I only lived on-campus in the Fall semester, am I eligible for Room Renewal for my past fall room?

No, Room Renewal is determined by the room a student lives in as of the start of the Room Renewal period: February 7, 2023. Fall semester residents who are not living on campus in the Spring semester should register for housing through the

If I live on-campus for the start of Spring semester but have moved out already, am I eligible for Room Renewal for my past spring room?

No, Room Renewal is determined by the room a student lives in as of the start of the Room Renewal period: February 7, 2023. Students who lived on campus for the start of Spring semester, but have already moved out, should register for housing through the Choose Your Room Type registration process.

If I plan on studying abroad in the Fall, can I use Room Renewal to keep my current room for the following Spring?

No, we will ask that students studying abroad in the Fall semester cancel their upcoming academic year housing upon confirmation of your study abroad program participation. You will then register for Spring semester only housing during the fall semester and be assigned spring housing by the end of the fall.