Room Renewal

2022-2023 Room Renewal Process

We know that some of our students love their current rooms, and if given the opportunity would choose to live there again for another year. All students who live in buildings eligible for “Room Renewal” and want to keep their room for the 2022 - 2023 academic year can renew their room for the next academic year.

If opting in to the room renewal process, each student must individually fill out the Room Renewal Housing Application while it is open. If one fails to individually apply for Room Renewal housing during the published opened dates they forfeit their right to hold their current room for the 2022-2023 academic year. CLRE cannot guarantee a student will be placed in the current room for the 2022-2023 academic year if the room renewal housing application is not completed within the published timeline. 

Application Timeline

Room Renewal Application Opens: Tuesday, February 15th, 2022 at 10 AM EST

Room Renewal Application Closes: Thursday, February 24th, 2022 at 10 AM EST

 

Please note that any student choosing to participate in the room renewal process is only guaranteed the space assigned to them as of February 15th, 2022. Room Renewal cannot be guaranteed for any room changes or new assignments that happen after February 15th, 2022. 

2022-2023 Housing Rates

Learn more about 2022-2023 housing rates as you explore Room Renewal.

Room Renewal Steps

1. Submit your Room Renewal Application via the Campus Living eServices Portal

Every student who is choosing to remain in the same room next year must submit a Room Renewal application. If one or all of your current roommates are opting to stay in the same room and live together, each of you must submit separate applications.  As part of your application, you will be asked to confirm that you want to remain in your current room again next year and sign your 2022 - 2023 Housing License Agreement (HLA). View a copy of the 2022 - 2023 HLA

If you are staying and all of your roommates are choosing to live elsewhere and you don't have anyone else you want to pull into your current room to be your new roommate, you have completed your application and no further action is required. 

2. Pull-in new roommate/s into an anticipated opening after submitting your Room Renewal request

If you have an anticipated opening in your room for next year and would like to pull in a new roommate after submitting your Room Renewal request you will need to send your friend/s a roommate group invitation. To successfully send your friend/s a roommate group invitation you'll need their RMSID. This is the number in the housing system associated with every student. NOTE: This is different than your 8 digit GWID

Once you have your friend/s RMSID and invite them to your roommate group, they will receive a notification via email of the invite. The email will include directions on how to accept the invite and complete their housing application. 

3. Accepting the roommate group invitation 

Each student invited to join a roommate group needs to accept the invitation in order to be pulled into the room and also officially apply for housing through the Campus Living eServices Portal

Roommate groups operate on mutual consent, meaning that each individual has to affirmatively consent to join a roommate group after being invited. Not answering or not accepting a roommate group invitation is the main reason why desired roommate groups may not be assigned together. If you do not accept the invitation from the student who is utilizing Room Renewal, you will not be pulled into the room and assigned as their roommate. 

When accepting your roommate group invitation, you will also need to fully submit a housing application, which includes signing your 2022 - 2023 Housing License Agreement. View a copy of the 2022 - 2023 HLA

Once the Room Renewal period is complete on February 24, 2022 CLRE will process all the roommate group requests and officially communicate housing assignments for all students who participated in Room Renewal.


 

2021-2022 RESIDENTS ELIGIBLE & INeligible Room Renewal 

eligible

Residents of:

INeligible

Residents of:

1959 E Street (Only available to rising 3rd & 4th-year students)

2109 F Street 

Amsterdam Hall 

The Dakota

District House

FSK Hall 

Fulbright Hall 

Guthridge Hall 

International House

JBKO Hall

Munson Hall

Shenkman Hall

South Hall

Clark Hall (2022-2023 First-Year Residence Hall)

Cole Hall (2022-2023 First-Year Residence Hall)

Hensley Hall (2022-2023 First-Year Residence Hall)

Merriweather Hall (2022-2023 First-Year Residence Hall)

Somers Hall (2022-2023 First-Year Residence Hall)

West Hall (2022-2023 First-Year Residence Hall)

Aston (Not in use for undergraduate students in 2022-2023 academic year)

One Washington Circle (Not in use in 2022-2023 academic year)

Lafayette Hall (2022-2023 First-Year Residence Hall)

Madison Hall (2022-2023 First-Year Residence Hall)

Mitchell Hall (2022-2023 First-Year Residence Hall)

Potomac House (2022-2023 First-Year Residence Hall)

Building JJ (2022-2023 use has yet to be determined)

District House Affinity Suites (Community Specific Living: Visit the affinity living 2022 - 2023 housing application page)

FSL Chapter Housing (Community Specific Living: Visit the FSL 2022 - 2023 housing application page)


FREQUENTLY ASKED QUESTIONS: ROOM RENEWAL

No, any student who is not permitted to live on campus over the summer has to move all of their items out of their Spring 2022 assignment room by their designated spring move-out date.

If a student is interested in staying on campus over the summer they should review the summer housing application process.

All students have an individual opportunity to keep their space, regardless of what current roommates decide. If all roommates make the decision to keep their space, then all roommates remain in the room for the 2022-2023 academic year. For example, if 2 out of the 4 roommates make the decision to keep their space, then the two roommates will remain and vacancies will be filled.

Yes. If a student wants to pull in friends who don't currently live in their room, they will be able to do so during this phase as long as there is an anticipated vacancy in the space. This will be done by creating roommate groups led by the resident of the desired room who will then invite their desired roommates into a roommate group.

No. Each student has an individual opportunity to choose to renew their space independently of their roommate(s) plans/desires. If a roommate wants to stay, they have the option to do so, even if that is not the desired outcome of the current roommate(s). We strongly encourage all current residents of a room to discuss their future plans before finalizing their Room Renewal decisions. Your Community Coordinator is a fantastic resource to help you navigate any concerns you have around the Room Renewal choices you and your roommates are discussing.

Yes. After applying through the Room Renewal process, a student will receive notification of their 2022 - 2023 housing assignment after February 24th, 2022. If a student no longer wants to live in that space for the next academic year they can forfeit their Room Renewal housing assignment and opt to go through the standard housing application process, as long as the process is still open.

No, once you receive an assignment through the Room Renewal process, you have completed your housing sign-up. If an individual chooses to go through the standard housing application process after receiving their Room Renewal assignment, they forfeit their Room Renewal 2022-2023 assignment.

If you plan to be approved for summer housing and have opted into the Room Renewal process, it is possible for a student to keep their room as their summer assignment. These students should refer to the summer housing application for guidance.

No. Any student who is currently in a room and building that is Room Renewal-eligible will be able to participate in the Room Renewal process. If your current room falls into this category and meets your needs, we strongly recommend that you consider using the Room Renewal process to ensure you continue to have a room that meets your accommodation.

No, Room Renewal is determined by the room a student lives in as of the start of the Room Renewal period: February 15, 2022. Fall 2021 residents who are not living on campus in Spring 2022 should apply for housing through succeeding periods of the housing process corresponding to their class year.

No, Room Renewal is determined by the room a student lives in as of the start of the Room Renewal period: February 15, 2022. Students who lived on campus for the start of Spring 2022, but have already moved out, should apply for housing through succeeding periods of the housing process corresponding to their class year.

No, we will ask that students studying abroad in Fall 2022 cancel their 2022-2023 academic year housing upon confirmation of your study abroad program participation. You will then apply for Spring 2023 only housing during the fall semester and be assigned spring housing by the end of the fall.

Yes, individuals living in the current upper class UHP living learning community can renew their room even if the LLC will no longer be a housing option in 2022 - 2023.