Spring Move-Out

Spring 2020 Move Out

All undergraduate residence halls will close on Wednesday, May 15, 2019 at 12:00pm noon for the 2019 Spring semester at which point GWorld access will be deactivated

Students who do not vacate the residence halls by 12:00pm on May 15, 2019 and are not approved for Extended Stay Housing will be charged a $150 improper checkout fee.

Please review the tabs below for more information on the Move-Out process.


GW Students who have Summer Housing reservations for Summer 1 or Full Summer are automatically granted extended stay. Learn more about Summer Housing for GW Students.

Learn more about qualifying for Extended Stay Housing

Move Out Procedures

  • Submit FIXit requests for any maintenance concerns in your room/suite/apartment. Please note, submitting a FIXit requests prior to spring move-out for a damaged item in your room DOES NOT mean you will not be charged for those damages.
  • Students who wish to take responsibility for causing damage to their room should reach out to their RA, HM, RD, or AC or email GW Housing at [email protected] with their name, GWID, building, room number, a picture of the item they damaged, and a statement taking responsibility for the damage.
  • If you are not comfortable with your room's condition or your roommate(s) have not yet left and you are not sure they will leave the room in broom clean condition, please reach out to your RA, HM, RD, or AC. They will be able to document this information to include in the final assessment of the space.
  • Ensure you understand the room departure, broom clean, and key return requirements for move-out. The entire room/suite/apartment must be left in broom clean condition. If you have questions about the broom clean policy, please talk with your RA, HM, RD, or AC.
  • Update your permanent and current address information in BanWeb so that mail may be forwarded to you over the summer.
  • Make plans for storage and/or shipping services for your belongings. Storage Squad is an official partner of GW and the only storage company that may deliver items to your room before your arrival in the fall.
  • ResNet Equipment should be returned to Student Technology Services
  • If you have been issued a plug lock for your appliances, please return the lock to the Office of Health & Safety at 2025 F Street, NW, Suite 101. Plug locks that are not returned will result in a $25 fine. You may also visit Health & Safety to retrieve items that were confiscated during Health & Safety inspections throughout the year.

Blue Carts:

  • Moving carts will be available to check out with a photo ID that is not your GWorld on the following dates:
  • May 1-14 (weekdays only): 9:00am-5:00pm
  • May 11 & 12 (weekend): 12:00pm-5:00pm
  • May 15: 9:00am -12:00pm

Completing Your Check-Out Form and Room Condition Report:

  • When you are ready to depart campus you must complete your Check-Out form and the Move-Out Room Condition Report online via GW Housing E-Services. The check-out form will be available after May 1. 

Returning Your Keys:

  • Tap Halls: Students who live in tap buildings may depart as soon as they complete the online check-out form
  • Foggy Bottom: Keys are returned at the Key Depot in the Support Building or to the Housing Office in Amsterdam Hall
  • Greeks: Keys are returned to your House Managers
  • Mount Vernon: All keys are returned to the MVC Key Depot in Somers Hall

When you move out of your room, please make sure to leave it in “Broom Clean” condition. 

  • All personal items have been removed from the room, bathroom, common area and the hallway outside your door
  • Refrigerator, microwave, oven, and freezer have been emptied
  • Cabinets, dressers, closets have been emptied
  • All trash has been removed from the room/suite/apartment and disposed of properly
  • There is no missing or extra furniture in the room
  • Students who do not leave their room in broom clean condition will be charged a $250 per resident fine

If you have questions about move-out, please talk to your Resident Assistant, Greek House Manager, Resident Director, Area Coordinator, or contact the GW Housing office.


Final Tips

  • Do not pack items in black or other garbage bags.  These items may be mistaken for trash and items taken to the dumpsters cannot be retrieved.
  • Do not leave items unattended in lobbies or other common areas.
  • Remember that the university is not liable for personal items left behind. Once students depart campus, any items left behind will be considered trash and properly disposed.
  • Keep your GWorld Card in a safe place over the summer to avoid having to pay a replacement fee.
  • Summer housing residents who are not vacating their rooms should remove all items from bathrooms and other common areas to allow for cleaning.  If you move into a room that has not yet been cleaned, please place your belongings on top of your beds until cleaning is complete.
  • If you’re graduating, consider obtaining an alumni GWorld Card and stay in touch with your alma mater through the Alumni Online Community.

Have a great summer and congratulations to all graduates!

When you move out of your room, please make sure to leave it in a “broom clean” condition; an industry standard in residential facilities management. This means:

  • all personal items have been removed from the room, bathroom, common areas, and the hallway outside your door & the refrigerator, microwave, oven and freezer have been emptied;
  • all cabinets, dressers, closets have been emptied
  • all trash has been removed from the room/suite/apartment and disposed of properly.

Want to know more about what Broom Clean is? Check out this video or these pictures!

Not Broom Clean

Still have questions?  Your Resident Advisors or House Managers are on hand for assistance.

Please submit a FIXit request today for any maintenance concerns in the room. Note: Submitting a FIXit request prior to spring move-out for a damaged item in your room DOES NOT mean you will not be charged for those damages. Students who wish to take responsibility for causing damage to their room should either email their RA, HM, RD, or AC or email GW Housing at [email protected] with their name, building, room number, a picture of the item they damaged, and a statement taking responsibility for the damage. If you are concerned that you will be billed for damage that was not your responsibility, please reach out to your RA, HM, RD, or AC.

Any student who does not return their key(s) at the time of check-out will be assessed a $75 re-core charge. Keys cannot be returned by mail.

Once all residents have moved out, rooms will be inspected a final time and fees may be assessed and placed on your student account for the following:

  • damage to the room beyond normal wear-and-tear
  • not leaving the room in broom clean condition
  • not returning room or mailbox keys

ANY Fees incurred WILL BE PLACED ON YOUR STUDENT ACCOUNT as follows:

  • $250 per resident fee for additional cleaning*
  • $150 fine for improper checkout fee (charged to any student who has not moved out by noon on May 15, 2019 and was not previously approved for Extended Stay Housing)
  • $75 per key for missing or unreturned room and mailbox keys
  • Charges for damages to the room are assessed based upon the extent of the damage and is divided by the number of residents assigned to the space
  • If a room has damages, the cost for repairing that damage will be split equally between the roommates unless one person takes responsibility for that damage

*The broom clean charge is a per student fine, it is not the cost of removing items and cleaning the room.

Students will be notified by late May via their GW email address if any move-out charges have been assessed.

As students are cleaning and packing, please consider taking advantage of our Green Move-Out program in May, which provides students an opportunity to donate their unwanted items to non-profit organizations in the DC area. 


Appeal Process

For students who are assessed a damage charge or broom clean fine, there is an appeal process:

  • All students who wish to appeal a charge must appeal individually, one student cannot appeal on behalf of an entire room.
  • Appeals based solely on the fact that a student was not the last person to move-out of the room will not be granted.
  • Students should utilize their RA, HM,  RD, or AC to record any issues within their space that they do not believe they are responsible for prior to leaving. NOTE: Requesting staff to record this information does not guarantee that you will not be charged.

All communication regarding move-out charges will be sent to your GW email account.

When do I have to move out by?

All undergraduate residence halls close on Friday, December 20 at 12pm (noon) EST. All students are expected to move out 24 hours after their last exam or the day that the residence halls close, whichever comes first.

What if I want to stay a few extra days after the residence halls close?

Only residents with extended stay housing can remain in the halls after they close. Please go to Spring Extended Stay Housing to find out more information.

Can I check out a blue cart?

Yes! Blue carts will be available at the GW Housing office in Amsterdam Hall during regular business hours. A limited number of carts will also be available at the Mount Vernon Key Depot during regular hours and limited hours at South Hall. You will need to provide an ID other than your GWorld card which will be held until you return the cart. Due to the high demand for carts during move-out, only one cart can be checked out by each student or family.

What should I do with my keys?

Return your keys to either the Foggy Bottom or Mount Vernon Key Depot. You may also return your keys to the GW Housing office in Amsterdam Hall during regular business hours.

Keys cannot be returned via mail - make sure to return all room and mailbox keys prior to leaving campus!!

What if I am moving out, but one or more of my roommates are still here; do I have to clean the whole room/apartment?

Your individual space needs to be clean and all personal items must be removed before you depart (i.e., desk, dresser, closet, bed, trash removed).  Additionally, equitable space in all common areas should be cleaned as well (kitchen, bathroom, hallways).

How do I get my mail and packages once I have moved-out?

If you anticipate continuing to receive mail at GW, please ensure that you have updated your forwarding address in Banweb by May 1, 2019 and also change your address for any banking, credit card, or subscriptions you receive. Mail forwarding adds additional time to the amount of time it will take for you to get your mail.