Spring Move-Out

Halls Close:

  • Undergraduate students, Wednesday, May 13, 2020, Noon
  • Graduate students: Monday, May 18, 2020, Noon

Please continue to check your email for detailed information on the move out process during the Virtual Learning period. 

*These dates have been updated on 5/7/20. Dates may be subject to change pending COVID response

Move Out Procedures

  • Submit FIXit requests for any maintenance concerns in your room/suite/apartment. Please note, submitting a FIXit requests prior to spring move-out for a damaged item in your room DOES NOT mean you will not be charged for those damages.
  • Students who wish to take responsibility for causing damage to their room should reach out to their CD, AC, or email GW Housing at [email protected] with their name, GWID, building, room number, a picture of the item they damaged, and a statement taking responsibility for the damage.
  • If you are not comfortable with your room's condition or your roommate(s) have not yet left and you are not sure they will leave the room in broom clean condition, please reach out to your CD or AC. They will be able to document this information to include in the final assessment of the space.
  • Ensure you understand the room departure, broom clean, and key return requirements for move-out. The entire room/suite/apartment must be left in broom clean condition. If you have questions about the broom clean policy, please talk with your CD or AC.
  • Update your permanent and current address information in BanWeb so that mail may be forwarded to you over the summer.
  • Make plans for storage and/or shipping services for your belongings. Storage Squad is an official partner of GW and the only storage company that may deliver items to your room before your arrival in the fall.
  • ResNet Equipment should be returned to Student Technology Services
  • If you have been issued a plug lock for your appliances, please return the lock to the Office of Health & Safety at 2025 F Street, NW, Suite 101. Plug locks that are not returned will result in a $25 fine. You may also visit Health & Safety to retrieve items that were confiscated during Health & Safety inspections throughout the year.

Blue Carts:

  • Moving carts will be available to check out with a photo ID that is not your GWorld.

Completing Your Check-Out Form and Room Condition Report:

  • When you are ready to depart campus you must complete your Check-Out form and the Move-Out Room Condition Report online via GW Housing E-Services. The check-out form will be available after May 1st. 

Returning Your Keys:

  • Tap Halls: Students who live in tap buildings may depart as soon as they complete the online check-out form
  • Foggy Bottom: Keys are returned at the Key Depot in the Support Building or to the Housing Office in Amsterdam Hall
  • Greeks: Keys are returned to your House Managers
  • Mount Vernon: All keys are returned to the MVC Key Depot in Somers Hall

When you move out of your room, please make sure to leave it in “Broom Clean” condition. 

  • All personal items have been removed from the room, bathroom, common area and the hallway outside your door
  • Refrigerator, microwave, oven, and freezer have been emptied
  • Cabinets, dressers, closets have been emptied
  • All trash has been removed from the room/suite/apartment and disposed of properly
  • There is no missing or extra furniture in the room
  • Students who do not leave their room in broom clean condition will be charged a $250 per resident fine

If you have questions about move-out, please talk to your Resident Advisor, Greek House Manager, Resident Director, Community Director, Area Coordinator, or contact the GW Housing office.


Final Tips

  • Do not pack items in black or other garbage bags.  These items may be mistaken for trash and items taken to the dumpsters cannot be retrieved.
  • Do not leave items unattended in lobbies or other common areas.
  • Remember that the university is not liable for personal items left behind. Once students depart campus, any items left behind will be considered trash and properly disposed.
  • Keep your GWorld Card in a safe place over the summer to avoid having to pay a replacement fee.
  • Summer Housing residents who are not vacating their rooms should remove all items from bathrooms and other common areas to allow for cleaning.  If you move into a room that has not yet been cleaned, please place your belongings on top of your beds until cleaning is complete.
  • If you’re graduating, consider obtaining an alumni GWorld Card and stay in touch with your alma mater through the Alumni Online Community.

Have a great summer and congratulations to all graduates!

When you move out of your room, please make sure to leave it in a “broom clean” condition; an industry standard in residential facilities management. This means:

  • All furniture is returned and remains in the room.
  • All personal items are removed from the room including all drawers, closets and cabinets.
  • All trash removed from the room. 
  • Remove any items or decor from walls carefully. 
  • All perishable items to be removed. If you want to donate any unwanted unopened and non-perishable items to the Store, there will be a box provided to you in the lobby of the building. 
  • Clear and clean floors. 
  • Turn off all lights. 
  • Close and lock all doors and windows. 
  • Close all blinds and/or curtains. 
  • Check that faucets and showereheads are not running and/or dripping, toilets are not running, and that the radiators are not leaking. 

Want to know more about what Broom Clean is? Check out this video or these pictures!

Not Broom Clean

Still have questions?  Please contact your Area Coordinator or Community Director.

Please submit a FIXit request today for any maintenance concerns in the room. 

Once all residents have moved out, rooms will be inspected a final time and fees may be assessed and placed on your student account for the following:

  • damage to the room beyond normal wear-and-tear
  • not leaving the room in broom clean condition
  • not returning room or mailbox keys

ANY Fees incurred WILL BE PLACED ON YOUR STUDENT ACCOUNT as follows:

  • $250 per resident fee for additional cleaning*
  • $150 fine for improper checkout fee (charged to any student who has not moved out by noon on November 25, 2020, and was not previously approved for Extended Stay Housing)
  • $75 per key for missing or unreturned room and mailbox keys
  • Charges for damages to the room are assessed based upon the extent of the damage and is divided by the number of residents assigned to the space
  • If a room has damages, the cost for repairing that damage will be split equally between the roommates unless one person takes responsibility for that damage

*The broom clean charge is a per student fine, it is not the cost of removing items and cleaning the room.

Students will be notified by late December via their GW email address if any move-out charges have been assessed.

As students are cleaning and packing, please consider taking advantage of our Green Move-Out program, which provides students an opportunity to donate their unwanted items to non-profit organizations in the DC area. 


Appeal Process

For students who are assessed a damage charge or broom clean fine, there is an appeal process:

  • All students who wish to appeal a charge must appeal individually, one student cannot appeal on behalf of an entire room.
  • Appeals based solely on the fact that a student was not the last person to move-out of the room will not be granted.
  • Students should utilize their RA, HM, CD, or AC to record any issues within their space that they do not believe they are responsible for prior to leaving. NOTE: Requesting staff to record this information does not guarantee that you will not be charged.

All communication regarding move-out charges will be sent to your GW email account.

When do I have to move out by?

All undergraduate residence halls close on Wednesday, December 23rd at 12pm (noon) EST. All students without an exemption are expected to move out 24 hours after their last exam or the day that the residence halls close, whichever comes first.

What if I want to stay a few extra days after the residence halls close?

There is no option for fall 2020 residents to remain in the halls beyond December 23, 2020. 

Can I check out a blue cart?

If you need a blue cart to assist with your move out from campus, please see a building staff team member between Mondays to Fridays from 9am to 5pm. Should you have additional questions or concerns, please reach out to your main CLRE Staff Contact, or reach out to the team at [email protected] or by calling 202-994-2552 between Mondays to Fridays from 9am to 5pm.

What should I do with my keys (South Hall Only)?

Return your keys to the Foggy Bottom Key Depot

Keys cannot be returned via mail - make sure to return all room and mailbox keys prior to leaving campus!!

What if I am moving out, but one or more of my roommates are still here; do I have to clean the whole room/apartment?

Your individual space needs to be clean and all personal items must be removed before you depart (i.e., desk, dresser, closet, bed, trash removed).  Additionally, equitable space in all common areas should be cleaned as well (kitchen, bathroom, hallways).

How do I get my mail and packages once I have moved-out?

If you anticipate continuing to receive mail at GW, please ensure that you have updated your forwarding address in Banweb by November 25th. Also change your address for any banking, credit card, or subscriptions you receive. Mail forwarding adds additional time to the amount of time it will take for you to get your mail.