Choose Your Room Type

2023-2024 Housing Registration: Choose Your Room Type 

After the housing registration periods for Room Renewal and DSS Housing Registration are complete, the majority of returning undergradute students will register for housing and be assigned to a room through Choose Your Room Type. Choose Your Room Type is our exciting new way of placing students in control of where they live and with whom they live. Our goal is to provide greater assurance of housing type, while prioritizing using the registration process to help manage cost of living for all students, particularly those from low-income families and backgrounds.

Choose Your Room Type is simple: students directly choose their residence hall and room type. If you register for housing this way, you'll complete some initial registration steps, be assigned a room type selection start time, choose your room type after your start time begins, and then eventually get assigned to a specific room by Campus Living & Residential Education.

Important Choose Your Room Type Dates

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To manage this for multiple classes of returning undergraduate students, CLRE must create a structured process and provide students with long periods to make effective decisions around roommates. Choose Your Room Type is a two-step process:

Step #1: Complete Your Housing Registration Form

February 27 at 10 AM EST to March 21 at 10 AM EST

Before selecting a residence hall and room type, all students must complete an initial housing registration form. Students have over three weeks to complete this initial registration form, from February 27 at 10 AM EST to March 21 at 10 AM EST. In this form, students will:

• Form roommate groups, including inviting friends as roommates or accepting room group inviations
• Choose a 2023-2024 academic year dining plan from among available plans
• Sign a 2023-2024 Academic Year Housing License Agreement

A few important details regarding completing this initial housing registration form:

• There is no benefit to submitting this housing registration form before peers. We encourage students to take their time to make decisions on potential roommate groups and 2023-2024 dining plans
• During this period, students may edit the information on this form as many times after submitting as they would like, including adjusting roommate groups and changing a dining plan.
• On March 21 at 10 AM EST, the registration form will close and no changes to roommate groups will be permitted after that time, under any circumstances.
• Dining plans may continue to be changed until the first week of Fall 2023 classes.

Step #2: Choose Your Residence Hall and Room Type

Starting March 27, Ends April 19 at 10 AM EDT

After all students complete their registration form and, if desired, create roommate groups, it's time to select a building and room type. While Campus Living & Residential Education would love to allow all students to select a room type at the same type, the Campus Living eServices Portal has system limitations. With this, students will be randomly assigned a room type selection start time. At each student's start time, they will be able to log in to their Campus Living eServices Portal to select a building and room type for themselves and any potential roommates. When considering what building and room type mean, consider these as examples: JBKO Hall studio 2-person room, Shenkman Hall 2-bedroom 4-person room, Dakota 1-bedroom, 3-person room, etc.

On Wednesday, March 22, students will be notified of their designated room type selection start day and time.

Beginning in the evenings of Monday, March 27, the first evening of selection start times will begin. Start times will begin for students on evenings from late March to early April. Start times will always begin between the hours of 6 PM and 10 PM, on Monday, Tuesday, Wednesday, or Thursday.

A few important details regarding selecting a building and room type:

• The roommate group leader will select a room type on behalf of the entire group, and will be the only one in the group to receive a selection start time. If a student is not a member of a roommate group, they will select a room type for themselves.
• Single units with private bathrooms will not be eligible to be chosen, as they are reserved for students with DSS housing accommodations
• Students are not required to select a room type that perfectly fits their roommate group size. However, as the room type select period progresses, we expect there will be fewer fully vacant units that fit larger roommate group sizes.
• Select start times are randomized and there is no priority given to specific class years, such as 4th- or 3rd-year students.
• Rising 2nd-year students or roommate groups with rising 2nd-year student members are not eligible to choose South Hall or 1959 E Street room types
• CLRE will not be accepting requests for changes in selection start times. The selection start time is the first available time that a student may select a room type.
• Once a building and room type are selected, no changes will be permitted. Beginning in late April, there will be a an extended Room Swap period open through late June for room swaps to occur.
• On April 19 at 10 AM EDT, the ability to choose a building and room type will end for everyone, regardless of their selection start time.

 

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Planning Ahead: Available Room Types

Over the course of the room type selection period, the number of individual spaces and fully vacant rooms in each building and room type will be update for student use in Choose Your Room Type planning.

Information on available space will be update once per hour during the evenings of the room type selection period.

Is your roommate group bigger than available fully vacant rooms? When you select your hall and room type, you can select a room type smaller than your roommate group size. When that happens, you still get the guarantee that everyone in the group will live in the hall and room type, and we'll do our best to place your group in rooms near one another in that hall. You'll also be able to tell us how you want to split your group up!

 

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FREQUENTLY ASKED QUESTIONS: CHOOSE YOUR ROOM TYPE

General Registration Notes

Do roommate groups that are exclusively rising 3rd- or 4th-year students get priority for rooms?

No, there is no priority given to roommate groups that are exclusively made up of rising 3rd- or 4th-year students. However, roommate groups will be assigned a group selection time in which the roommate group leader will select the building and room type for the entire group.

Are 4th-year students given priority to live in South Hall?

No. South Hall is open to rising to both 4th- and 3rd-year students. As third- and fourth-year students register for housing they will be able to select a room in their desired building as space allows.

I didn't participate in Room Renewal because I thought I'd get my desired building and room type, which is no longer available. Can I still participate in Room Renewal?

No. Unfortunately, once the Room Renewal period has concluded, that option is no longer available. Please plan accordingly based your desire to keep or not keep your current room through Room Renewal.

 

Completing Registration Form

If I complete my registration form before my peers, will I get to pick my room type before them?

No, there is no priority given to students who complete this registration form before others. We implore you to take your time in deciding who you want to live with for the upcoming academic year. All room type selection start times are assigned randomly among those who complete this registration form.

If I want to change my roommate group, such as adding, changing, or removing people, can I do that?

If you want to change your roommate group, you can do that until March 21 at 10am EST.

After March 21 at 10am EST, no changes to roommate groups will be permitted.

What happens if I forget to complete the registration form by the deadline, but need or want to live on-campus?

We will accommodate the desire from all students who need or want to live on-campus. If a student misses the deadline to complete the registration form, we will have a late registration period that opens on March 23. Students who register late will not be able to select their building and room type, but will be able to build a ranked list of building preferences that Campus Living & Residential Education will use to assign them to a room.

 

Choosing Room Type

Once I pick a building and room type, am I guaranteed to be assigned to that building and type of room?

Yes! That's the goal of Choose Your Room Type and you'll be guaranteed a spot in that building and room type.

I'm in a roommate group. Do we all choose our own room types or does one person in the group choose on behalf of the group?

The leader of the roommate group will choose the building and room type on behalf of the entire group. The leader of the roommate group is the individual who starts the roommate group and invites all of the other members to accept the roommate group invitation.

Are there fully single units available to choose from?

No, fully single rooms are reserved for students with DSS housing accommodations for that type of room.

What happens if I'm not available during my selection start time? Can my start time be changed? Can I trade my start time with another person?

We designed this period to account for the possibility that some students may have obligations during their start time. The start time is merely the first available time a student has to pick a building and room type for themselves and/or their roommates. All students who have a start time, regardless of the date and time, will have until April 19 at 10am EDT to make their room type choice.

Selection start times cannot be changed or traded.

Please do not share your GW identity / login information with friends to have them select a room type for you.

Will we know when specific buildings and room types have been fully taken and unavailable for future selections?

Yes! We think that it's only fair that you know which buildings and room types have been taken and are no longer available for future choosing. We'll have live information posted on this page or on the Campus Living eServices Portal that highlights how many spaces are remaining all available buildings and room types.

Can a student or roommate group choose a room type that's larger than the size of their group?

Yes, it is possible to pick a room type that you wouldn't fully fill. For example, a three-person roommate group can choose an Amsterdam Hall Two Bedroom, 4-Person unit if available.

Once I pick a building and room type, can I change it?

No, in order to make the process fair for those who get to pick earlier than others, once a building and room type is selected it cannot be changed. A student and/or roommate group will be assigned to a room in that building and room type once the Choose Your Room Type period is complete.

We will have an extended Room Swap period, open from late April to late June, for students who would like to swap rooms to have more time than in past years to explore swapping rooms.

What would I do if there's no more rooms available that fit my roommate group's size?

While we aim to avoid this, the probability of this is dependent on the number of large roommate groups and we aren't able to predict how roommate groups will be formed among the entire GW student population each year.

In the rare instance of this occurring, the leader of a roommate group will be able pick smaller room types that would effectively split up the roommate group. After receiving a room assignment, we would permit the roommate group to swap individuals to make more desired smaller roommate pairings.

How do I learn the specific room I'm living in for next year?

A few days after the Choose You Room Type period closes, students and/or roommate groups will receive notification of their specific room assignment.

What happens if I forget to choose a room type by the deadline, but need or want to live on-campus?

We will accommodate the desire from all students who need or want to live on-campus. If a student misses the deadline to choose a room type, we will assign them and/or roommate group members to rooms(s) randomly.

 

Cancelling Housing or Studying Abroad

Do I need to preemptively cancel or opt out of housing to live off-campus as a rising 3rd- or 4th-year student?

No. If you are a rising 3rd- or 4th-year student who does not desire to live on campus, no further action is required.

What happens if I registered to live on campus as a rising 3rd- or 4th-year student but now no longer want to?

Rising 3rd- and 4th-year students who registered for housing and were given an assignment are able to cancel their housing through their Campus Living eServices Portal.

Rising 3rd and 4th-year students who cancel their housing before 10am on April 19, 2023 will not be charged a cancellation fee. Rising 3rd- and 4th-year students who cancel after the above date will be charged a $250 cancelation fee.

Please note that the cancellation fee will not be charged to students who cancel for reasons such as studying abroad, graduating, transferring, or taking a leave of absence.

I'm planning on studying abroad in the upcoming Fall semester. Should I register for housing?

If you are considering or unsure about studying abroad in the Fall you should still register for housing for the next academic year, and then cancel your next academic year housing once your study abroad plan/program is confirmed. You can then register for spring only housing sometime in the upcoming fall semester.

If you are certain that you will be studying abroad in the fall semester of the next academic year, do not register for housing. Registration for spring semester housing only will open sometime during the upcoming fall semester.

I'm planning on studying abroad in the upcoming Spring semester. Should I register for housing?

Yes, please register for housing for the next academic year. During the upcoming fall semester you will then cancel your spring housing.

If I cancel my Fall semester housing because I'm studying abroad in the fall, am I guaranteed to be placed into the specific room and/or building I want for the following Spring semester?

We are unable to guarantee specific room placements for those returning from fall abroad for the Spring semester, though we will attempt to honor all requests we are able to. The method of housing registration for spring only housing has not yet been determined.

I'm considering transferring from GW after this semester. Should I register for housing?

If you are considering or unsure about transferring after the spring semester, you should still reigster for housing for the upcoming academic year, and then cancel your academic year housing once your transfer is confirmed.

If you are certain that you will be transferring after the spring semester, do not register for academic year housing.