Room Change & Room Swap Requests

Students who wish to change their room assignment during the academic year have two options to pursue. First, students can utilize the Room Swap system. It is designed to give students the chance to complete a one-to-one person "swap" of assigned rooms by connecting students with other students on campus also looking to change rooms.   Students are highly encouraged to utilize the room swap option option first before proceeding to request a room change. The Room Swap Process Guide outlines the process and instructions of utilizing the Room Swap online module. 

Students who have not had success in arranging a swap through Room Swap may schedule an appointment with a housing representative to discuss options for an academic year room change. Room changes refer to a student being reassigned to a vacant bed-space on-campus. Since room vacancies are limited throughout the academic year, students are encouraged to utilize Room Swap as it will offer them the most flexibility in locating a desirable room. Three weeks into each semester, students may contact GW Housing to see if any vacant spaces are available. Typically, vacancies are extremely limited during the fall semester.

For more detailed information on swapping or changing rooms, please review the options below. 

Click Here to Access the Room Swap Module

 

End Of Semester Room Changes

Students who know of a space that will be vacant for the Spring semester and wish to move into that space must contact GW Housing by December 1, 2017 at 5pm to see if the space is available. If it is, you must move into the new space before winter break begins either by working with the current residents or you will have the opportunity to participate in Transition Day on December 21st from 10am to 2pm.

The Transition Day policy allows students who have an approved end of semester room change to move to their Spring assignment before departing for WInter Break. From 10am to 2pm on December 21, you will be granted dual access to both your Fall and Spring assignments. After your end of semester room change is scheduled, you will need to sign up for Transition Day by filling out our form before December 8th. Students approved to move to a new space who are not participating in Transition Day must either work with the current residents to gain access to the space or find alternative storage for their items over the winter break period.

Due to the nature of an end of semester room change, housekeeping will not have an opportunity to clean your new room before you move in. If the condition of the room does not meet your expectations, make sure you talk to your friend(s) that currently live there before they move out.

It is your responsibility to make sure that your old room is in Broom Clean condition when you move out.  That is: remove all of your personal item, leave a desk, bed and dresser empty and clean.  The room will be inspected after your departure.  Failure to leave the room in Broom Clean condition may result in a $250 broom clean fee.

 

Eligibility and Exceptions

Eligibility Rules for the Room Swap Module

  • A room swap is between two people, mutually agreeing to swap housing assignments. The housing assignment of only the students swapping will be impacted, roommate(s) do not have their housing assignment impacted by a room swap.
  • First-Year students may only room swap with other First-Year students.
  • In the case of Mitchell Hall and West Hall, where First- and Second-Year students are housed, First-Year students will only see student profiles of other First-Year students.
  • Second-Year students may swap with other Second-, Third-, or Fourth-Year students living on campus, other than students living in 1959 E Street or South Hall. Second-Year students are restricted from living in either of these locations.
  • Third-Year students may swap with other Second-, Third-, or Fourth-Year students living on campus, other than students living in South Hall. Third-Year students are restricted from living in this location.
  • Fourth-Year students may swap with other Second-, Third-, or Fourth-Year students living on campus.
  • Students who live in Greek Housing seeking a change in their housing assignment should contact notify their Greek House Manager.  Students who are participating in an Affinity Housing Program seeking a change in their housing assignment should contact their Affinity Group Coordinator first.  

Room swaps are processed weekly on Thursdays and students are be able to during the upcoming weekend.

Exclusions

Some student populations are excluded from participating in the Room Swap Module:

  • Graduate Students living in the Aston and CSE Resident Directors.
  • Undergraduate Students living in Greek Housing (all locations); students assigned to District House Affinity Housing "Pods" (room numbers that contain a 'N' or 'S"); and CSE Resident Advisors.
  • Exchange Students and Semester in Washington participant.
  • Students participating in Gender Neutral Housing.
     

Academic Year Room Changes

Our ability to accommodate room change requests is based on the availability of room vacancies on-campus. As such, the best means to seek a housing assignment change is to use the Room Swap Module prior to contacting GW Housing. Beginning three weeks into each semester, students may email GW Housing to indicate their room preferences and to check on the availability of vacancies. 

To request a housing assignment change into a vacant bedspace, Students may email GW Housing if:

  • Student knows of a specific vacant space in a location eligible to their class year.
  • Student is otherwise restricted from using the Room Swap module and seeks a housing assignment change out of their current living environment (e.g. wanting to move out of Greek Housing into a space in residence halls). 

There are two time periods when students will be able to change rooms for the 2017-2018 Academic Year.

  • Fall Semester - beginning Monday, September 18 through Thursday, November 16, 2017
  • Spring Semester - beginning Monday, February 5 through Thursday, March 8, 2018

Currently, GW Housing is filled to capacity and there are not any vacant spaces available to move into.

Students must accept a room change by contacting GW Housing by Thursday at noon in order to move that upcoming weekend. During the academic year, Room Changes are processed every Thursday afternoon for moves beginning at 5:00 pm that upcoming weekend. Students will be sent an email with details regarding the move once the room change request has been processed. Room Swap or Room Change requests received after the weekly Thursday noon deadline will not be reviewed or processed until the following week.