Room Change & Room Swap Requests

Students who wish to change their room assignment prior to moving into their residence hall for the academic year may utilize the Room Swap system. It is designed to give students the chance to complete a one-to-one person "swap" of assigned rooms by connecting students with other students on campus also looking to change rooms.   The Room Swap Process Guide outlines the process and instructions of utilizing the Room Swap online module.  Room Swap will open for fall assignments on Friday April 19 at 1:00pm, and will remain open through the summer until 5pm on July 25th  Any pending room swap needs to be confirmed by that date in order to be processed for the fall semester. 

During the semester, students who have not had success in arranging a swap through Room Swap may schedule an appointment with a housing representative to discuss options for an academic year room change. Since room vacancies are limited, students are encouraged to utilize Room Swap as it will offer them the most flexibility in locating a desirable room.

For more detailed information on swapping or changing rooms, please review the options below. 

Click Here to Access the Room Swap Module

Room Changes

Room changes refer to a student being reassigned to a vacant bed-space on campus after the start of the semester. If a student wishes to change rooms after moving into their residence hall for the academic year, they may contact GW Housing three weeks into the semester to see if any vacant spaces are available. As there are typically a limited number of vacant spaces on campus, students are encouraged to utilize their Resident Advisor and Residence Director for advice, guidance, or assistance if they experience challenges with their roommates or other issues in their current living arrangement. RAs, RDs, and other residential staff work directly with students to provide advice, options, interventions, and support to address resident needs.

Mid-Semester Room Changes

From October 7-23, 2019 the Room Swap system will re-open for students who are interested in exploring the option of a mid-semester room change. Students who wish to explore the option to change rooms outside of this period should talk to their Residence Director, Area Coordinator, or GW Housing.

End Of Semester Room Changes

Students who know of a space that will be vacant for the Spring semester and wish to move into that space must contact GW Housing by December 3, 2018 at 5pm to see if the space is available. If it is, you must move into the new space before winter break begins either by working with the current residents or you will have the opportunity to participate in Transition Day on December 19, 2019.

The Transition Day policy allows students who have an approved end of semester room change to move to their Spring assignment before departing for Winter Break. On December 20, you will be granted dual access to both your Fall and Spring assignments for a limited window of time. After your end of semester room change is scheduled, you will need to sign up for Transition Day by filling out an online form before December 6. Students approved to move to a new space who are not participating in Transition Day must either work with the current residents to gain access to the space or find alternative storage for their items over the winter break period.

Due to the nature of an end of semester room change, housekeeping will not have an opportunity to clean your new room before you move in. If the condition of the room does not meet your expectations, make sure you talk to your friend(s) that currently live there before they move out.

It is your responsibility to make sure that your old room is in Broom Clean condition when you move out.  That is: remove all of your personal item, leave a desk, bed and dresser empty and clean.  The room will be inspected after your departure.  Failure to leave the room in Broom Clean condition may result in a $250 broom clean fee.


Eligibility Rules for the Room Swap Module

  • A room swap is between two people, mutually agreeing to swap housing assignments. The housing assignment of only the students swapping will be impacted, roommate(s) do not have their housing assignment impacted by a room swap.
  • First-Year students may only room swap with other First-Year students.
  • In the cases where First-Year students live in the same building as upperclass students, First-Year students will only see student profiles of other First-Year students.
  • Second-Year students may swap with other Second-, Third-, or Fourth-Year students living on campus, other than students living in 1959 E Street or South Hall. Second-Year students are restricted from living in either of these locations.
  • Third-Year students may swap with other Second-, Third-, or Fourth-Year students living on campus.
  • Fourth-Year students may swap with other Second-, Third-, or Fourth-Year students living on campus.
  • Students who live in Greek Housing seeking a change in their housing assignment should contact notify their Greek House Manager. 
  • Students who are participating in an Affinity Housing Program seeking a change in their housing assignment should contact their Affinity Group Coordinator first.  

Over the summer, Room Swap will be open from April 19, 2019 - July 25, 2019.

After the semester starts, swaps will only be processed from October 7-23, 2019 and students will move over the weekend, from Friday afternoon to Sunday Night.


Some student populations are excluded from participating in the Room Swap Module:

  • Graduate Students living in the Aston and CSE Resident Directors.
  • Undergraduate Students living in Greek Housing (all locations); students assigned to District House Affinity Housing "Pods" (room numbers that contain a 'N' or 'S"); and CSE Resident Advisors.
  • Exchange Students.
  • Semester in Washington participants.
  • Students participating in Gender Neutral Housing.

Our ability to accommodate room change requests is based on the availability of room vacancies on-campus. As such, the best means to seek a housing assignment change is to use the Room Swap Module prior to contacting GW Housing. Beginning three weeks into each semester, students may email GW Housing to indicate their room preferences and to check on the availability of vacancies. 

To request a housing assignment change into a vacant bedspace, Students may email GW Housing if:

  • Student knows of a specific vacant space in a location eligible to their class year.
  • Student is otherwise restricted from using the Room Swap module and seeks a housing assignment change out of their current living environment (e.g. wanting to move out of Greek Housing into a space in residence halls). 

There are two time periods when students will be able to change rooms for the 2019-2020 Academic Year.

  • Fall Semester - beginning Monday, September 9 through Thursday, November 14, 2019.
  • Spring Semester - beginning Monday, February 3 through Thursday, March 10, 2020.

Currently, GW Housing is filled to capacity and there are not any vacant spaces available to move into.

Students must accept a room change by contacting GW Housing by Thursday at noon in order to move that upcoming weekend. During the academic year, Room Changes are processed every Thursday afternoon for moves beginning at 5:00 pm that upcoming weekend. Students will be sent an email with details regarding the move once the room change request has been processed. Room Swap or Room Change requests received after the weekly Thursday noon deadline will not be reviewed or processed until the following week.