Residential Life Policy Handbook

The Residential Life Policy Handbook outlines the policies and expectations that guide life in GW’s residence halls. Living on campus is an important part of your GW experience, and our policies are designed to promote a safe, inclusive, and supportive community for all residents. Students are responsible for reviewing and following the policies included here, which work in tandem with university-wide policies, the Code of Student Conduct and the Title IX Sexual Harassment and Related Conduct Policy.

Housing License Agreement

Select a letter below to navigate to that section:

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Animals

Policy Summary: With the exception of approved service animals and emotional support animals, students are not permitted to own or host non-approved live animals in GW’s residence halls. Non-approved animals found in the residence halls are subject to removal by the university, as well as approved service animals that pose a direct threat to the university community, create continued disturbance, or are not properly cared for.

With the exception of approved service animals and emotional support animals, Student shall not be permitted to own or host non-approved live animals in residential facilities, including licensed space, hallways, stairwells, elevators, lounges, or other residential common space. Student shall only be permitted to own or host a live animal in residential facilities if approved by Disability Support Services. Disability Support Services manages all housing accommodation requests for support animals. If a non-approved live animal is found in a residential facility by GW CLRE or University officials, University reserves the right to require Student to remove animal from the residential facility within a reasonable time period, as determined by the University. The University may remove an approved animal from residential facilities if the approved animal poses a direct threat to the health and safety of others, creates a continued disturbance or interference with the university community, or the Student is not properly caring for the approved animal as determined by GW CLRE or Disability Support Services, or otherwise does not comply with the responsibilities of the owner outlined in the Procedures for Assistance Animal in Residential Facilities.

Authorized Room and/or Building Access

Policy Summary: The George Washington University reserves the right to enter and inspect student residence spaces at any time for administrative, safety, or conduct-related reasons. Inspections may include searches for prohibited or illegal items, which can be confiscated or disposed of without compensation. Students and their visitors are responsible for complying with all health and safety regulations, and violations may result in conduct action or GWPD involvement.

The University reserves the right for authorized University representatives to enter the licensed space at any time for any administrative purpose, including but not limited to the repair and maintenance or inspection of the space in accordance with University rules and regulations. The University further reserves the right for authorized University representatives to enter and inspect/search the licensed space and its contents at any time for violations of law and/or violations of University or residence hall policies, including, but not limited to: possessing illegal substances or items believed by staff to be illegal or prohibited, or conducting activities that could endanger the life, safety, order or welfare of self or other members of the University community. Any items found during the inspections that have the purpose of facilitating or enabling illegal or prohibited activity will be immediately disabled, confiscated and/or disposed of without compensation.

The University shall have the right, but not the obligation, to conduct random health and safety inspections in all rooms within a licensed space. Prohibited items are determined by the Division of Safety & Facilities. Any Prohibited Item found during the inspections will be immediately disabled, confiscated, and/or disposed of without compensation. By entering into this Agreement, Student acknowledges and agrees to confiscation and disposal of such prohibited items without compensation. Administrative or conduct action may result from health and safety violations. It is the responsibility of Student and Student’s visitor(s) to comply with the University’s health and safety regulations. Student will be responsible for noncompliance with the University’s health and safety regulations. The health and safety inspections are not intended to be a substitute for such responsibility.

The Vice Provost and Dean of Students or designee may authorize a thorough inspection or administrative search of a licensed space, and its contents for health and safety reasons and/or when there is reason to believe a violation of law or University policy, rule or regulation may have occurred. An inspection or search of the licensed space and its contents may also include a search of all personal effects of all residents of the licensed space and their visitors, including an inspection and review of the contents of any safe, found therein when the University has a reasonable basis to believe it may contain evidence of a violation of law or University or residence hall policies. Any prohibited item” found during the search may be immediately disabled, confiscated, and/or disposed of without compensation. University may also require Student to remove the prohibited item from Licensed Space in a timeframe determined by GW CLRE or Office of Student Rights & Responsibilities. The George Washington University Police Department (GWPD) may be contacted for items found that pose a substantial threat to person, property, or are prohibited by the University, which include, but are not limited to, illegal drugs, weapons, and/or explosives.

B

Behavior in the Community and Residential Spaces

Policy Summary: Students must comply with all University and GW CLRE rules, including quiet hours and directives from university staff, with new policies superseding existing terms. They are expected to respectfully share space with assigned roommates and may face consequences for discouraging others from occupying vacant areas in their licensed space.

Student agrees to observe and be bound by all the rules and regulations of the University and of GW CLRE including those stipulated in the Code of Student Conduct and the Title IX Sexual Harassment and Related Conduct Policy, as well as any other documents or notices issued by and made available through the University, CLRE, the Office of Conflict Education and Student Accountability, Fraternity and Sorority Life, Title IX, and the Division for Student Affairs, and all rules or modifications of rules that shall be subsequently made. This includes following directives of university personnel including those made in the interest of the health and safety of the community. Student agrees to abide by designated quiet and courtesy hours published on GW CLRE website. Student acknowledges that they have access to, and understand the existing rules and regulations referred to in this Section. In the event the University adopts a new policy or guidance that conflicts with any term or conditions herein, the new policy or guidance will supersede and control. A list of resources, including some policies and other guidance, is included at the end of these terms and conditions.

The University expects Student will welcome other student(s) assigned (or considering re-assignment) to their shared licensed space with the utmost courtesy and consideration. Student may view current roommate information for their shared licensed space at any time, by visiting the GW CLRE Home portal. If Student has a vacancy in their licensed space, Student should anticipate having a roommate(s) assigned to the vacant space(s) at some point during the academic year. If Student inhibits or dissuades other students from moving into the shared licensed space, and/or physically occupies the vacant space within the shared licensed space, Student is in violation of the terms of this Agreement and may be subject to administrative, financial, and/or conduct action.

Student is a part of a community that includes fellow students, faculty, staff, visitors (when permitted), and animals (when approved), and is expected to act in a manner that demonstrates respect and consideration for those around them, including respect and consideration for the health and safety of all community members. Student is expected to demonstrate respect and consideration for the facilities and premises that they reside. Should the actions of Student create a health or safety hazard for the community, the University may request or require Student to vacate their licensed space.

Broom Clean Information

Policy Summary: When moving out, GW students must leave their room in “broom clean” condition by removing all belongings and trash, with failure to do so resulting in fees for cleaning, damage, or improper checkout. Charges are shared among roommates unless one takes responsibility, and students may appeal assessed fees individually through a formal process.

When you move out of your room, please make sure to leave it in a “broom clean” condition; an industry-standard in residential facilities management. This means:

All personal items have been removed from the room, bathroom, common areas, and the hallway outside your door and the refrigerator, microwave, oven, and freezer have been emptied;
All cabinets, dressers, closets have been emptied;
All trash has been removed from the room/suite/apartment and disposed of properly.

Please submit a FixIt request today for any maintenance concerns in the room.

Note: Submitting a FixIt request prior to spring move-out for a damaged item in your room does not mean you will not be charged for those damages.

Students who wish to take responsibility for causing damage to their room should either email their CLRE Team Member or email livinggwu [dot] edu with their name, building, room number, a picture of the item they damaged, and a statement taking responsibility for the damage. If you are concerned that you will be billed for damage that was not your responsibility, please reach out.

Once all residents have moved out, rooms will be inspected a final time, and fees may be assessed and placed on your student account for the following:

Damage to the room beyond normal wear-and-tear
Not leaving the room in broom clean condition
Not returning room or mailbox keys

Any fees incurred will be placed on your student account as follows:

$250 per resident fee for additional cleaning
$150 fine for improper checkout fee (charged to any student who has not moved out by noon on the last day of the semester, and was not previously approved for Extended Stay Housing)
Charges for damages to the room are assessed based upon the extent of the damage. Charges are divided by the number of residents assigned to the space.
If a room has damages, the cost for repairing that damage will be split equally between the roommates unless one person takes responsibility for that damage.

The broom clean charge is a per-student fine; it is not the cost of removing items and cleaning the room.

Students will be notified by late December via their GW email address if any move-out charges have been assessed.

As students are cleaning and packing, please consider taking advantage of our Green Move Out program, which provides students an opportunity to donate their unwanted items to non-profit organizations in the D.C. area.

Appeal Process

For students who are assessed a damage charge or broom clean fine, there is an appeal process:

All students who wish to appeal a charge must appeal individually, one student cannot appeal on behalf of an entire room.
Appeals based solely on the fact that a student was not the last person to move out of the room will not be granted.
Students should utilize their CLRE Team Member to record any issues within their space that they do not believe they are responsible for prior to leaving.
- NOTE: Requesting staff to record this information does not guarantee that you will not be charged.

All communication regarding move-out charges will be sent to your GW email account.

C

Cancellation of Housing License Agreement

Policy Summary: The Housing License Agreement is legally binding and cannot be terminated by the student for personal reasons, including financial aid changes or housing preferences. However, students may request cancellation due to qualifying circumstances through the GW Home Portal.

This Agreement is a legally binding contract and may not be terminated or suspended by Student for any reason including, but not limited to: financial aid need, desire to commute from home, medical reasons (other than as required by law), delay in receiving a housing assignment, lack of understanding that this Agreement is binding, changing circumstances or opinions about housing, the GW Dining Plan, or a special licensed space or room type request. Notwithstanding the foregoing, in the event Student experiences a change in circumstances and Student seeks to request termination of this Agreement pursuant to a housing exception set forth on the CLRE website, the Student may request cancellation of this Agreement in accordance with requirements set forth on the CLRE website. To be considered for cancellation, Student must notify GW CLRE in writing by completing the Housing Cancellation Request form via GW CLRE Home portal. Be advised that Student may be charged a cancellation fee. If Student cancels their License Agreement prior to or during the Fall semester, Student’s housing assignment shall also be terminated for the Spring semester.

Rising 3rd, 4th, or 5th Year Students Canceling Housing to Live Off-Campus

Rising 3rd, 4th, and 5th year students may cancel their housing in order to live off-campus, however, there is a deadline to do so.
Rising 3rd, 4th, and 5th year students may cancel their housing without a fee for up to 5 business days after receiving their housing assignment.
Students who miss this 5-day window but would still like to cancel housing in order to live off campus may cancel their housing by May 1st at 5:00 PM EST with a $500 cancellation fee.
Between May 2nd and June 2nd, rishing 3rd, 4th, and 5th year students may cancel their housing with a $1,000 cancellation fee.
After this deadline, it will not be permitted for any rising 3rd, 4th or 5th Year students to cancel their housing for any reason besides leaving the university.
Cancellation fees do not apply at any time for any other approved reason for cancelling housing, such as leaving the university to transfer, withdraw, take a leave of absence, or study abroad.

Students Studying Abroad in Fall 2025

If a student is considering or unsure about studying abroad in Fall 2025, they should still register for 2025-2026 housing and then cancel their 2025-2026 housing once their study abroad plan/program is confirmed. They can then register for spring 2026 only housing sometime in fall 2025.
If a student is certain that they will be studying abroad in Fall 2025, don't register for 2025-2026 housing. Registration for spring 2026 housing only will open sometime during fall 2025.

Students Studying Abroad in Spring 2026

Please register for 2025-2026 housing. A student will then cancel their spring 2026 housing sometime in fall 2025.

Code of Student Conduct

Policy Summary: Students must comply with the Code of Student Conduct, which governs non-academic behavior, outlines prohibited actions, and guides procedures for addressing violations.

The George Washington University is dedicated to furthering the well-being of students. As an institution, we value a dynamic, student-focused, community stimulated by cultural and intellectual diversity. We are committed to fostering a positive community that enriches personal identity, promotes personal responsibility, and produces mutual respect for cultural and intellectual diversity.

The Code of Student Conduct is the primary document governing non-academic student behavior. It defines prohibited conduct for students and student organizations and sets up a conduct system to address reported violations and preserve student rights. These guidelines govern student behavior in and around university residential facilities. They have been designed to provide an atmosphere for residents that is both intellectually and socially stimulating and supportive. Students found to be in violation of the Code of Student Conduct will be contacted by the Office of Conflict Education & Student Accountability.

E

Early Termination of Housing License Agreement

Policy Summary: Students must maintain full-time enrollment and stay current on financial obligations to retain their housing assignment; failure to do so will result in termination of the agreement and loss of housing without refund. The University may also revoke housing for violations of policy or health and safety concerns, with students potentially barred from future housing and responsible for any related costs.

Unless otherwise permitted by the Student Accounts Office or the University Registrar (as appropriate), at any time during the Term of this Agreement should Student: (a) owe the University an amount in excess of one thousand dollars ($1000.00), (b) fail to register for or maintain a minimum of 12 credits (or a minimum of 3 credits when enrolled in their last semester prior to graduation), or (c) carry any other encumbrances or overdue balance, Student may become ineligible to maintain their assignment to a licensed space, and may be directed to vacate said licensed space without refund of housing fees or charges on Student’s account.

If Student, after entering into this Agreement, chooses to register for fewer than 12 credits, they will not be released from the financial obligations of this Agreement without prior written approval from GW CLRE. Failure to register as a full-time student will not affect Student’s financial obligation for housing costs for the period of Student’s Agreement. If Student fails to register for classes by the deadline for Fall 2025 semester or for Spring 2026 semester (as appropriate), Student may be subject to reassignment and/or an administrative termination of this Agreement at the sole discretion of the University. Student may petition GW CLRE to request to remain in residence as a degree seeking student enrolled in fewer than the requisite 12 credits of academic work during each of the Fall and Spring semesters.

The University may terminate this Agreement and take immediate possession of the licensed space occupied by Student at any time during the Term in its sole discretion due to the violation of the Terms and Conditions of this Agreement, including, without limitation, default on housing payments when they become due; violation of any law, violation of any health ordinance or regulation of the District of Columbia; University regulation, directive or policy; or should Student cease to be registered at the University. The University may also terminate this Agreement where the University determines it to be in the best interest of the health and safety of the University community, or determines that the Student poses a threat to any person or to the stability and continuation of normal university functions. Housing charges will be subject to change based on Section 11 of these Terms and Conditions. If Student fails to vacate the licensed space upon termination of this Agreement, they may be subject to student conduct or legal action. In such cases, Student will be deemed a trespasser, escorted from the licensed space, and all personal items will be removed by the University and discarded at the student’s expense. If this Agreement is terminated as provided by this Section, Student will be prohibited from requesting a future housing assignment with GW CLRE, from staying overnight in any University residential facility, and required to forfeit any previously made housing and GW Dining Plan payments.

Evacuation Drills

Policy Summary: GW Campus Safety conducts four unannounced evacuation drills annually in residence halls to meet DC code and train occupants on fire safety procedures specific to their building. These drills also test the fire alarm systems and ensure preparedness in the event of an emergency.

GW Campus Safety conducts evacuation drills four times a year in all residence halls at the Foggy Bottom and Mount Vernon Campuses. The first drill is scheduled early in the fall semester and one of the other drills is conducted during the spring semester. All evacuation drills are unannounced.

These drills are required by DC code. The purpose of evacuation drills is to prepare building occupants for an organized evacuation in case of fire or other emergencies. At GW, evacuation drills are used as a way to educate and train occupants on fire safety issues specific to their building. During the drill, occupants 'practice' drill procedures, and familiarize themselves with the location of exits and the sound of the fire alarm.

In addition, evacuation drills allow the university an opportunity to test the operation of fire alarm system components. For more detailed information on fire safety, evacuation drills and procedures, and compliance, please contact The Office of Ethics, Compliance, and Risk and the Division of Safety and Operations.

H

Health and Safety Inspections

Policy Summary: GW's Health & Emergency Management Services and CLRE conduct announced health and safety inspections in residence halls each semester to ensure compliance with safety standards and identify prohibited items or behaviors. Students are responsible for maintaining safe, clean rooms and adhering to all health guidelines.

GW Health & Emergency Management Services (HEMS) are responsible for the safety and occupational health management and environmental management on campus and within the residence halls. CLRE partners with HEMS to conduct health and safety inspections in each room once per semester.

Residential Health and Safety Inspections

CLRE performs Health and Safety Inspections of residential spaces throughout the year. Inspections are announced at the beginning of the fall semester and then of the spring semester. Students will receive communication about the date and time of their buildings inspection. The Health & Safety Inspections are primarily designed to find and eliminate violations related to student behavior. Ultimate responsibility for complying with the reasonable health and safety requirements rests with each resident. These inspections are not intended to be a substitute for that responsibility.

The inspection will include, but not be limited to, a visual examination of electrical cords, sprinkler heads, smoke detectors, fire extinguishers, and other life safety systems.

In addition, each room will be examined for the presence of prohibited items (e.g., candles, non-surge protected extension cords, halogen lamps, cooking appliances in non-kitchen areas, etc.) or prohibited activity (e.g., smoking in the room, tampering with life safety equipment, possession of pets, etc.). This inspection will also include a general assessment of food and waste storage and the cleanliness of the room.

Housing Accommodations

Policy Summary: Students with disability-related needs may request housing accommodations through Disability Support Services (DSS), which reviews documentation and provides recommendations to Campus Living.

Residential living is central to the learning environment for all GW students. Living within a community and learning to share space and be considerate of others is considered a crucial part of that learning experience. As Campus Living and Residential Education offers a wide variety of residence hall options, most students secure desired assignments through the standard housing selection process. Students with specific disability-related needs, however, may request consideration for an accommodation with their housing assignment to support the availability of any required configuration in that placement. Requests for an accommodation must be made prior to the assignment release as part of the standard housing assignment process.

Students who are making a request for a housing accommodation must be supported by documentation that relates the current impact of the student's condition to the accommodation request. Students must also complete their registration with Disability Support Services (DSS) prior to the housing selection process to ensure that we are able to accommodate their housing needs.

All students who require a housing accommodation (including requesting an assistance animal) must register through Disability Support Services; Campus Living does not accept medical documentation nor make determinations regarding a student's housing accommodation needs.

Evaluation of Requests

DSS will review requests for disability housing accommodations and provide the student and Campus Living with a written recommendation. If the eligibility criteria are met, Campus Living will then determine the specific housing location and notify the student of his/her room assignment. All information will be kept confidential.

All requests for need-based housing assignments are reviewed carefully. Below is a summary of the factors considered when evaluating housing requests:

Severity of the condition:

Is the impact of the condition life-threatening if the request is not met?
Is there a negative health impact if the request is not met?
Is the request an integral component of a treatment plan for the condition in question?

Timing of the request:

Was the request filed before the published deadline? All students must register prior to the housing application process.

Once a student has been deemed eligible for a disability housing accommodation, and for as long as the student's needs remain the same, Campus Living will make every effort to accommodate the student in a similar manner for his/her remaining years in residence. Variable or changing conditions may periodically require updated or supplemental documentation. Please note that the university does not guarantee housing for seniors.

For clarification relative to this policy, visit the Disability Support Services website, call DSS at (202) 994-8250 or email their office at dssgwu [dot] edu. Additionally, students who have further questions about housing accommodations can contact livinggwu [dot] edu.

Housing Assignments

Policy Summary: The university cannot guarantee an assignment to a particular residential facility, room type, or with a specific roommate(s).

This Agreement provides a license for licensed space only, and does not guarantee assignment to a particular campus, residential facility, suite or room for any particular time nor does it guarantee assignment with a specific roommate(s). The University cannot guarantee Student an assignment to a particular residential facility, room type, or with a specific roommate(s). Assignments are made in accordance with established priorities and based on available housing inventory.

Housing Rates

Policy Summary: Housing rates are determined by the overall amenities each residential facility offers, the specific amenities within a unit, and the overall number of residents assigned to a unit.

Because many residential facilities were apartment buildings and hotels before their conversion, the University acknowledges that there may be variations in overall size and shape between like units occupying the same number of residents. No additional charge or credit will be assessed to Student’s account to accommodate for this variation. Housing rates are determined by the overall amenities each residential facility offers, the specific amenities within a unit, and the overall number of residents assigned to a unit.

M

Meal Plans

Policy Summary: All residential students must have a GW Dining meal plan.

All students living in a GW residence hall are required to have a meal plan for any fall or spring semester they are living on-campus. Each student gets to choose their plan from the available meal plan options. Meal plan eligibility, like on-campus housing, is based on a student's class year, not the number of academic credits they have.

Students choose their specific dining plan when registering for housing.

P

Parking on Campus

Policy Summary: First and second year students are prohibited from bringing vehicles to the Foggy Bottom or Mount Vernon campuses, and upperclass students are discouraged from doing so. For more information about the university’s parking policies, read the On-Campus Parking Restrictions Policy.

The University On-Campus Parking Restrictions Policy can be found at the GW University Policies website. Under the On-Campus Parking Restrictions Policy, all students are discouraged from bringing a vehicle to the Foggy Bottom or Mount Vernon Campuses. By entering into this Agreement, Student confirms that they have read and understand the On-Campus Parking Restriction Policy, regardless of whether Student drives to the University or is eligible to have a car on campus.

Foggy Bottom Campus: In accordance with this policy and pursuant to DC Zoning Commission Order 06-11/06- 12, all First-Year and Second-Year students are specifically prohibited from bringing vehicles and parking them in the Foggy Bottom/West End Area, except in exceptional circumstances. The Foggy Bottom/West End Area is bounded by 19th Street NW to the east, Constitution Avenue NW to the south, Rock Creek Park to the west, and N Street NW to the north. Exceptional circumstances may include, for example, transportation needs related to a disability or health condition of Student or caregiving responsibilities for a member of their family. A First-Year or Second-Year Student seeking an exception due to exceptional circumstances must submit the request to GW Parking Services by completing the Parking Requirement Exemption Request form. If an exception is granted, the vehicle must be parked in a University parking facility.

Mount Vernon Campus: In accordance with this policy and pursuant to DC Zoning Commission Order No. 21-28 regarding the Mount Vernon Campus, dated March 7, 2022, students, faculty and staff are prohibited from parking on the streets adjacent to and surrounding the Mount Vernon campus. A student who brings a vehicle to the Mount Vernon Campus is required to park on the campus itself.

View information about on-campus parking options.

Posters and Promotions

Policy Summary: Posters hung in residence hall public areas must meet CLRE’s guidelines and be approved.

CLRE welcomes promotional material to be displayed in our residence halls. Review our guidelines for posters and promotions before submitting your promotional material to our office. Please bring two copies of your poster to our office for approval, one to keep for our records, and one that can be photocopied and used once it is approved. Approval by CLRE for posters in the residence halls is only for the residence halls and may only be posted within the residence halls.

Property (University)

Policy Summary: Students must not modify or relocate University-provided furniture, install prohibited items, or place objects on outside windowsills, and are financially responsible for any damage or violations, including those by visitors.

Room furniture shall not be stored on balconies, roofs, or patios. Public area furniture shall not to be moved into student rooms or other non-designated areas. Any waterbeds, hot tubs, spas, (and the like) are prohibited. No loft above 6”, platform, or partitions of any kind, door installation or removal, or any other construction of any kind are permitted. In addition, furniture arranged by the University in order to facilitate social distancing within residence halls shall be maintained by the Student. If prohibited furniture is found or alteration to furniture or to its arrangement is made without permission, the University reserves the right to require removal of such furniture or restoration of the previous condition, as appropriate, at the cost of the Student, including for any damage sustained by the University. The placement of food, plants, or other items on outside windowsills is prohibited. Violations of these terms may result in administrative and/or conduct action.

Student shall be liable and promptly pay for the cost of correcting any violation of the terms of Sections 38 through 43 above and any damage to the licensed space, or any part thereof, or the damage, tampering, or disappearance of any equipment, fixtures, or furnishings in any part thereof, whether caused by Student and/or a non-resident visitor(s) in whole or in part, including costs associated with the removal of any refuse or personal property left by Student in the licensed space after vacating or termination of this Agreement. Damage assessments are made by GW Facilities Planning, Construction, and Management (FPCM), are charged to Student’s account by GW CLRE, and are due at the times stated by the University, without any deduction whatsoever and without demand by the University.
Sections 38 through 43 shall survive termination of this Agreement with respect to any damage that occurred prior to such termination.

Student agrees that, whether or not due to the negligence of the University, the University shall not be responsible for any of Student’s property or the property of their visitor(s), which may be lost, damaged, or stolen due to theft, fire, the elements, including water damage, or any other cause. A Student or their visitor(s) property shall be within the licensed space at Student’s or their visitor(s) own risk. Student acknowledges responsibility to obtain whatever insurance may be required to cover any loss or damage arising out of occupancy of the licensed space. If Student does not already have coverage, the University encourages Student to visit the GW CLRE website to learn more about GW’s Personal Property Insurance vendor, available coverage options and to obtain coverage.

Property (Student)

Policy Summary: Upon termination of the housing agreement, students must remove all personal belongings and leave the space clean, with any costs for removal or disposal falling on them. Items left behind are considered abandoned and may be discarded by the University without compensation.

Upon termination of the Agreement, the Student must remove all their personal property from the licensed space when vacating the licensed space. If it is not possible to do so or if the Student is otherwise directed by the University due to concerns with the health and safety of the community, the Student shall coordinate with the University to arrange for subsequent removal of personal property within a time frame designated by the University (the “Removal Period”). All expenses related to removal, packing, storing, shipping, and/or disposal of personal property will be the responsibility of the Student. There is no obligation on the University to pack, store, or ship any personal property left behind by the Student in the licensed space following termination of this Agreement, nor to reimburse the Student for any loss or damage of personal property left behind by the Student. The Student acknowledges that all personal property left in the licensed space after termination of this Agreement or at the conclusion of any applicable Removal Period, will be considered abandoned and may be disposed of by the University. The University shall not be responsible for any Student loss or claim from such disposal. Notwithstanding anything to the contrary in this Section, the University reserves the right, in its sole discretion, to elect to pack, store and/or ship items left in the licensed space. Student may be charged for such additional services.

Upon vacating the licensed space or termination of the Agreement, Student is responsible for removing all trash and unwanted items from the licensed space. Student must also leave the licensed space and any furnishings, fixtures, and appliances located in the licensed space clean, with reasonable wear and tear accepted.

Property Insurance

Policy Summary: To help students avoid financial loss from theft or damage to personal property in residence halls, GW recommends obtaining insurance—either through existing family plans or supplemental college renters’ insurance like GradGuard.

If a GW students' personal property is stolen or damaged in their residence hall room, it can cost them a lot of money, time, and frustration to replace. With this in mind, the University recommends that students insure their own personal property. Such personal property may be covered under a parent/guardian's existing homeowners' or renters' insurance but should be checked and verified in writing by the Homeowner's insurance representative. However, too often the deductibles of such coverage plans may not provide a student with "usable" insurance for a loss that could occur on campus, and students and their families only realize this after a loss event occurs. Alternatively, supplemental college renters' insurance can be purchased from several national commercial carriers that provide insurance tailored for University students living in residence halls on-campus, off-campus, and when studying abroad around the world.

A College Renters Insurance is available through GradGuard, a third-party insurance provider tailored to the Higher Education marketplace, that provides comprehensive coverage personal property insurance for all your college essentials. GW students, now as part of the online application process for on-campus housing, will be given the option to explore and consider what coverage may best protect their personal property as they complete and submit their online housing application and also through the Campus Living e-Services portal.

GW students choosing to live off-campus or study abroad, can also explore options and receive a free quote from GradGuard.

Note: The George Washington University does not endorse any insurance company and is not responsible for loss of or damage to the personal property brought into the residence halls by the student or their invited guests. It is each GW students' own responsibility to protect their personal property. Students interested in pursuing such insurance should contact an insurance company directly for additional information.

Public Health

Policy Summary: GW students may be directed to quarantine or isolate in University-provided housing for public health reasons, with alternative housing costs falling to the student. All students must comply with University health and safety directives, and violations may lead to penalties, including termination of the housing agreement.

At any time, the University may direct Student to isolate or quarantine, should it be in the best interest of the health and safety of the University and members of the University community. Not all residence halls are appropriate for self-isolation or self-quarantine. In the event that the University determines that Student should be isolated or quarantined for public health reasons, Student shall follow University directions to isolate or quarantine in their Licensed Space or shall be administratively moved to another Licensed Space and building for isolation or quarantine purposes. If a student elects to isolate or quarantine in housing not provided by the University, such housing and the transportation to such alternative housing shall be at Student’s expense. In the instance of any public health emergency on campus or within the District of Columbia and metropolitan area, the University will follow University and local emergency protocols. A request or requirement to isolate or quarantine does not constitute termination of this Agreement.

Licensee agrees to review and abide by University policies related to public health and safety precautions . Specifically, Licensee agrees to follow all University health and safety directives, including but not limited to those related to testing, wearing of masks, social distancing and vaccinations. Any failure to follow such directives will be considered a breach of this License Agreement and the Code of Student Conduct and will subject the Licensee to the penalties set forth in Section 8, above, including but not limited to termination of this Agreement.

Q

Quiet & Courtesy Hours

Policy Summary: To support sleep and study, GW enforces quiet hours from 10pm–7am Sunday through Thursday and 2am–10am Friday and Saturday, with 24/7 courtesy hours requiring students to avoid excessive noise. Disruptive behavior like loud music or shouting is prohibited, and residents are expected to respond respectfully to noise complaints.

First and foremost, students should be able to sleep and study in their residence hall space. To help achieve this, Campus Living & Residential Education has specific quiet hours, as outlined below:

Sunday - Thursday: 10pm - 7am
Friday - Saturday: 2am - 10am

In addition to our formal quiet hours, residents are expected to be courteous of their community and neighbors at all times. Making excessive noise, including shouting and playing music at a loud volume that disturbs others is prohibited by the Code of Student Conduct at all times. Extremely loud music, screaming, and other overtly disruptive noise is not permitted. Courtesy hours are in place 24 hours a day, seven days a week. Should a floormate be too loud or disrupt a neighbor, it is within your neighbor’s right to ask you to be quiet and expect a courteous and considerate response.

R

Residence Hall Access

Policy Summary: Residential students at GW will have GWorld Card tap access to all residence halls on Foggy Bottom and Mount Vernon campuses (excluding Townhouse Row, Small Townhouses, and Strong Hall), but not to individual residential rooms other than their own.

All residential students will have GWorld Card access to all residence halls on both the Foggy Bottom and Mount Vernon campuses except to Townhouse Row, Small Townhouses, or Strong Hall. This all-tap access will be granted to the residential building, not individual resident rooms. This access is provided to enhance our residential communities by allowing students to have greater opportunities to connect with peers who live in other halls and participate in events happening across campus. The access policy can be adjusted at any point during the year based on student behavior or to accommodate health and/or safety measures.

Residency Requirement & Exemptions for First and Second-year Students

Policy Summary: GW requires all first- and second-year students to live on campus, with exemptions available through an official request process outlined by CLRE. Students requesting an exemption must meet the residency exemption criteria and submit a Residency Exemption Request form on the GW Home Portal.

Pursuant to an order of the DC Zoning Commission, the University is required to house all first- and second-year students in on- campus housing, subject to the exemptions set forth on the CLRE website. Exemptions to this residency requirement may be requested by electronically completing the Residency Exemption Request form and submitting proper documentation to GW CLRE via GW CLRE Home portal. Student must request an exemption to live off-campus prior to entering in to a Housing and Dining Plan License Agreement. In the event Student experiences a change of circumstances during the Term of License Agreement, Student may pursue an exemption request by appeal.

Room Care and Condition

Policy Summary: Students are responsible for maintaining cleanliness, safety, and the physical condition of their licensed space and common areas, including reporting maintenance issues and avoiding unauthorized modifications. Damage or violations may result in fees, administrative action, removal from housing, and shared charges for communal areas, with specific limits on decorations and access to restricted areas.

Student is responsible for the care and condition of their licensed space and any common areas. This includes regular cleaning and disinfection of surfaces and fixtures within the licensed space and shared common areas as directed by University officials. A room or suite that creates health hazards will be ordered to be cleaned by Student or by specific assignment of housekeeping personnel, if necessary. In the event Student fails to adequately complete the cleaning as ordered or fails to complete it within the time established by the University, the University reserves the right to complete the cleaning and to charge Student for all associated costs. Student may also be subject to administrative and/or conduct action.

Student is responsible for damage beyond normal wear and tear to University property. Any damage not attributable to normal use will be charged to Student. If Student fails to check-out and fails to leave the room surfaces, furnishings, fixtures, and appliances clean and clear of debris, Student will be assessed a fee, in addition to the cost of damages or losses attributed to them. The damage assessment process is managed by GW Facilities Services and CLRE. If damage should occur in the licensed space or common-use areas, Student may not make repairs themselves or hire outside contractors or vendors to perform repairs.

Student, individually and collectively, is responsible for maintaining the condition of their licensed space and common areas within the residential facility and furnishings therein and submitting Fix-It requests if there are maintenance concerns. If Student litters, defaces, or damages common areas and areas surrounding the residential facility, Student will be charged for the cost of increased cleaning services required, or repairs and replacements as necessary. Student may also be subject to administrative and/or conduct action for damages caused. Charges for damage to common areas may be assessed and billed equally to all students of the residential facility where the damage occurred.

Student shall neither make nor permit any alterations, modifications, or obstructions of, or upon, any part of the licensed space without the prior written approval of the University including, but not limited to painting, disassembling, or altering any item or fixture. Additionally, Student shall neither commit nor permit any action that could create or constitute a fire hazard or other hazard. Student will be financially responsible for any costs required to restore the licensed space. This provision is intended to address fire/life safety and structural alterations, not decorative, faith/religious, or symbolic ones. Decorative, symbolic, and/or religious symbols will be permitted so long as they do not cause damage or violate other policies at the University. The University reserves the right to require removal of any object or material placed in, on, or hung from, in front of, or behind any window, which block transparency or otherwise alters the appearance of a window or the exterior of the building, including but not limited to objects (e.g., signs, banners, aluminum foil, towels, sheets, ropes, wires, posters, lights, neon signs or similar objects or equipment.), whether placed on the exterior of the building or on the inside of a window.

Student will take reasonable action to protect the licensed space at all times, including prompt notification of defects by submission of Fix-It requests and assisting the University in identifying individuals responsible for damage, theft, or loss. Doors, windows, window screens, window restrictors, and life safety devices including smoke detectors and sprinkler heads may not be removed, altered or tampered with in any way. All individuals are prohibited from accessing the roofs, fire escapes, and other prohibited areas of the University’s residential facilities, unless otherwise posted or approved in writing by authorized representatives of the University.

Room Changes

Policy Summary: Room changes and swaps are managed by CLRE and allowed during designated periods or under special circumstances, subject to space availability and approval. Unauthorized moves or misuse of access cards may result in conduct action, and the University reserves the right to relocate students or consolidate housing assignments at any time to optimize space and ensure community safety.

As a rule, room/residential licensed space swaps and changes requested by Student will be considered based on a timeline published by GW CLRE. Outside of the designated timeframe, changes can be made only under special circumstances, if the alternative space desired is determined to be vacant, and if approved by GW CLRE. GW CLRE shall oversee the room swap and change processes for all residential facilities. Unauthorized moves, unauthorized use, possession, duplication or transfer of access cards, and/or GWorld cards may result in conduct action, a return to the original room, and/or possible loss of future participation in housing assignment processes. In as much as possible, Student will be given advance notice prior to receiving a new roommate, except in cases where immediate relocation is necessary. GW CLRE reserves the right to deny a request for licensed space swap or change at any time, in its sole discretion. The University may suspend consideration of requests for licensed space swaps or changes at any time, in its sole discretion, including but not limited to for reasons related to the health and safety and the university community.

Room/residential facility changes made by GW CLRE after the beginning of the semester shall be based on the date of the request and/or priority of request as determined by GW CLRE staff. All students are eligible to participate, but changes are made only as spaces become available, and are allocated by GW CLRE. Approved room changes made between the Fall and Spring semesters must be completed before departure for winter vacation unless otherwise specified by CLRE staff. The licensed space being vacated must be completely vacated in order to permit assignment of a new student entering the space for the second semester. When applicable, if Student fails to move before vacation, or fails to move out of their licensed space to allow space for incoming student(s), Student will be charged for occupying the licensed space as well as the labor and time expended by staff and housekeeping personnel to clear licensed space, as well as possible packing, storage and/or transportation costs. The University will assume no responsibility for loss or damage of Student’s personal property in the accomplishment of this action.

Student acknowledges and understands that the University shall have the right at any time to transfer or administratively move Student to another room or residential facility on a temporary or permanent basis, and that the occupancy of the new housing assignment shall be subject to all Terms and Conditions herein, with the exception that the financial room charge assessed will be adjusted where appropriate.

Student acknowledges and understands that to maximize efficient use of residential facilities, if Student’s licensed space is in a partially filled room, the University may reassign Student to another room to consolidate space. The University has the exclusive right to consolidate rooms in order to maintain occupancy and accommodate additional students in the residential facilities. Where vacancies exist, Student may be asked to relocate to a similar room within the residential facilities. Consolidation may occur within the same residential facility or between residential facilities.

Room Upkeep

Policy Summary: Students at GW are expected to maintain their residence halls with routine cleaning, proper food storage, and responsible waste disposal to support health and pest control. While maintenance support is available, residents should keep basic cleaning supplies and proactively care for their space like it’s their home.

When you make GW your home, residence halls should be treated as such. While support exists for maintenance issues, you are responsible for the basic upkeep of your room to include:

Regular cleaning and disinfection of surfaces and fixtures within the licensed space and shared common areas
Regularly taking out trash (and not clogging the chute)
Cleaning the inside of your appliances and cabinets

To help pest control efforts:

Properly store all food
Clean up food spills
Dispose of old pizza boxes in the trash room
Report all pest issues

We recommend that students keep a small supply of cleaning supplies on hand in-room, including mops, buckets, vacuum cleaners or other cleaning equipment.

Take time regularly to complete these basic chores--don't wait for the day before your parents or loved ones visit!

For instructions and useful tips on operating and caring for appliances in residence hall rooms and general maintenance information, consult the Facilities Services website.

Facilities Customer Service can be reached by phone at (202) 994-2430.

Roommate Success Plans

Policy Summary: All GW students in shared housing must complete and submit a Roommate Success Plan at the start of the Fall semester to promote communication and clarify living expectations.

At the start of the Fall semester, all students residing in shared spaces are required to complete a Roommate Success Plan with their assigned roommates/suitemates. This plan facilitated through GW CLRE, aims to foster positive communication, outline shared responsibilities, and establish mutual expectations for living arrangements. The plan must be submitted to the residence hall staff by the outlined date.

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Smoking: Policy Summary: George Washington University is a smoke-free campus, prohibiting the use of tobacco and smoking products—including cigarettes, e-cigarettes, and hookahs—in all University-owned spaces, including residential facilities. The use of tobacco and smoke products on campus will result in a referral to the Conflict Education & Student Accountability Office.
George Washington University is a smoke free campus. Smoking is prohibited in and around all University owned and operated facilities, including residential facilities. Student is prohibited from smoking or inhaling any tobacco or other smoking product, by any method, including but not limited to, cigarettes, cigars, pipes, e-cigarettes, and hookahs inside or around a licensed space or a residential facility.

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Title IX Sexual Harassment & Related Conduct Policy: The George Washington University is committed to maintaining a positive climate for study and work, in which individuals are judged solely on relevant factors, such as skill and performance, and can pursue their activities in an atmosphere that is free from discrimination, harassment, and violence. The Title IX Sexual Harassment & Related Conduct Policy makes it clear that sexual harassment, including quid pro quo harassment, hostile environment sexual harassment, sexual assault, dating and domestic violence, and stalking, is destructive to such a climate and will not be tolerated in the university community. If you would like to seek support and/or learn about university resolutions options following an incident please contact the university's Title IX Office.

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Use of Licensed Space

Policy Summary: Students may not sublet or assign their housing agreement, and use of residential space is limited to personal housing, with restrictions on business activity and disruptive behavior. The University may relocate or sanction students for violations and is not liable for disruptions caused by events beyond its control.

Student agrees that they will not allow other person(s) to occupy the licensed space, sublet the licensed space, or assign this Agreement to other person(s). This Agreement cannot be extended beyond the stated term of this license agreement.

If Student leaves the residential facility due to a medical emergency and the University becomes aware of the emergency, the Student may be required to meet with the appropriate university personnel prior to returning to the residential facility for a discussion regarding safety measures or resources.

If Student’s behavior or actions disturb the peace of the residential facility, or require excessive or continuing intervention from the CLRE and/or other University staff, this license may be terminated or Student may be moved or relocated to another licensed space and residential facility, and may be charged and sanctioned in accordance with university policies.

The use of residential facilities and the licensed space by Student are limited to residential student housing use only. Notwithstanding the foregoing, students may utilize university networking services to engage in online business/commercial activity if such activity complies with federal and/or local laws and applicable university regulations/policies. Furthermore, such activities may not cause (or could reasonably be expected to cause), disruptions or nuisance to the residential community, excessive strain on university computing systems and services (directly or indirectly), excessive electrical power consumption, or disproportionate use of university-facilitated shipping and package services. Students may not use residential facilities or the licensed space to serve as a registered business or corporate address, sales room, storage facility for any business/commercial activity, or in any advertising, marketing, or solicitation for such activity. Fundraising activities by any individual, student group, or organization may be authorized within specific guidelines approved by the Vice Provost and Dean of the Students or designee, and enforced by CLRE.

The University shall not be liable or financially responsible for any delay or failure to perform any terms or conditions of this Agreement due to a force majeure. For purposes of this Agreement, the term “force majeure” means Acts of God or Nature, extreme weather, earthquake, fire, flood, natural disaster, strikes, work stoppages or other labor disturbances, utility malfunctions, loss of electricity or power, riots or civil commotions, litigation, war or other act of a foreign nation, plague, epidemic, pandemic, power of government or governmental agency, or any other causes like or unlike any cause mentioned above, which is beyond the control of authority of the University.

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Visitation / Guests

Policy Summary: Students are responsible for the conduct of their guests, who must follow all University policies and laws, and be escorted at all times within residential facilities. GW may restrict or prohibit visitor access to ensure community safety, and cohabitation by non-residents is strictly prohibited.

Definition of Guests

Guests include any individuals not assigned to live in a GW residential space or without a valid GWorld Identification and Access card. This includes GW students who live in other residence halls, family members, and friends not affiliated with the university.

Guest Escort & Sign-In

Guests must be escorted by their host resident at all times in public and residential spaces.
When security staff are present, all guests must sign in at the front desk and show a valid government-issued photo ID before being admitted.
Guests who refuse to sign in or provide identification will be denied entry.
Residents are prohibited from lending or duplicating access cards for guest use.

Overnight Guest Limits

No more than two overnight guests per resident at a time.
Guests may stay no more than four consecutive nights in any two-week period.
Guests may not stay more than eight nights total per month.
Roommates/suitemates must approve any overnight guests prior to their arrival.
Cohabitation is strictly prohibited; guests may not use the space as their primary residence.

Community Consideration

The presence of guests must not interfere with the safety, study, or sleep of roommates, suitemates, or neighbors. If roommates or suitemates object to a guest’s presence, CLRE reserves the right to require that the guest leave the space. Under normal circumstances, there are no restricted visiting hours, but temporary restrictions may be applied in the interest of health, safety, or operational needs.

Administrative Authority

The university may restrict or prohibit guest access at any time to ensure community safety and well-being. Authorized representatives may request identification from anyone in the building and may remove or bar unescorted or unauthorized guests.