DSS Housing Registration Process

2023-2024 Housing Registration for DSS Housing Accommodations

Campus Living & Residential Education works collaboratively with the Disability Support Services (DSS) Office to foster a climate of universal academic excellence, while also promoting disability culture and GW’s broader diversity and inclusion initiatives. If you need accommodations for housing and have not registered with DSS visit our DSS Housing Accommodations page and follow the steps to register with DSS. Students who already have approved housing accommodation from DSS do not need to contact the DSS team regarding their housing accommodation. All housing accommodations carry over from year-to-year.

For students with select DSS housing accommodations on file, CLRE runs an early housing registration process specific for any students who need to have their housing assignment meet their approved accommodation.

Note that not all housing-based accommodations are eligible for this early registration period. CLRE must prioritize students with room type-based housing accommodations (ex: singles, private kitchens, fully accessible rooms, etc.) in order to ensure that housing accommodations can be met. Students whose sole housing accommodation is for an approved animal are not eligible for this early housing registration period, as the housing accommodation can be met regardless of housing assignment.

Registration Timeline

DSS Housing Registration Opens: Tuesday, February 7th, 2023 at 12 PM EST

DSS Housing Registration Closes: Wednesday, February 22nd, 2023 at 4 PM EST

2023-2024 Housing Rates

2023-2024 housing rates will be published in mid-February.

DSS Housing Registration Steps

1. Start a DSS Housing Registration via the Campus Living eServices Portal

Starting Tuesday, Feb. 7, students with select approved DSS housing accommodations may submit their housing registration. In your registration, you will acknowledge your desire to live on-campus next year and sign your 2023-2024 Housing License Agreement (HLA). View the 2023-2024 HLA

You will be required to list a minimum of five upperclass residence halls in order of preference where you’d like to live. While your housing accommodation is the most important factor in determining where we’ll assign you for next year, we also want to account for the possibility that rooms in multiple buildings could meet your accommodation. It’s also possible only one or two buildings have rooms that meet your accommodation, and we will assign you to one of those buildings regardless of your full building preference list. In the end, your preferences are important to us as we identify the best room for you!

If you do not have any friends you want to create a room group with, no further action is required. 

2. Pull-in new roommate/s into an anticipated opening after submitting your DSS housing registration

If you have friend/s you'd like to live with next year you will need to send your friend/s a roommate group invitation. To successfully send your friend/s a roommate group invitation you'll need their RMSID. This is the number in the housing system associated with every student. NOTE: This is different than your 8 digit GWID

Once you have your friend/s RMSID and invite them to your roommate group, they will receive a notification via email of the invite. The email will include directions on how to accept the invite and complete their housing registration. 

3. Accepting the roommate group invitation 

Each student invited to join a roommate group needs to accept the invitation in order to be pulled into the room and also officially register for housing through the Campus Living eServices Portal

Roommate groups operate on mutual consent, meaning that each individual has to affirmatively consent to join a roommate group after being invited. Not answering or not accepting a roommate group invitation is the main reason why desired roommate groups may not be assigned together. If you do not accept the invitation, you will not be pulled into the room and assigned as a roommate.

When accepting your roommate group invitation, you will also need to fully register for housing, which includes signing your 2023-2024 Housing License Agreement. View a copy of the 2023-2024 HLA. 

Once the register period for students with select housing accommodations closes on February 22, 2023 CLRE will process all the roommate group requests and officially communicate housing assignments for all students who registered across this period.

Registration Options for Students with Approved Housing Accommodations

If Eligible for Room Renewal:

If you are you eligible for Room Renewal, are happy with your 2022-2023 current assignment, and it meets your DSS housing accommodation, we strongly recommend considering the Room Renewal Process.

If Not Eligible for Room Renewal:

If you are not eligible for Room Renewal, you will apply for housing through this DSS housing accommodations process and will receive a housing assignment that meets your accommodation on Friday, February 24, 2023.

Please note if you are a student with a DSS housing accommodation who does not register during the DSS housing accommodation registration period, you will go through the Choose Your Room Type housing registration process.


Do I have to go through the Room Renewal process as a student with a DSS housing accommodation?

No. Students with these select DSS housing accommodations on file are not required to go through the Room Renewal Process. If Room Renewal is not a student's desired outcome, or available to a student, CLRE will work to find a room that fits a student's needs.

My needs aren't registered through DSS. Will this be a problem when I go to register for housing?

All students who register through the DSS housing registration process must be registered with Disability Support Services. If you are not registered with DSS, you will not be able to register for housing during the DSS housing registration process.

Can I create a roommate group with students who do not have a DSS housing accommodation in this process?

Yes. The student with the DSS housing accommodation on file should create a roommate group and can invite any students to their roommate group regardless of DSS accommodations.

I'm a rising 2nd-year student and my approved housing accommodation can only be met by living in South Hall. Am I eligible to live there?

Yes, we will make exceptions to our new policy that South Hall is only open to 3rd and 4th-year students in this instance. We will first look to assign a 2nd-year student to a different building that meets their housing accommodation, and then assign to South Hall only if no other buildings and room types can meet the housing accommodation.

While we have this policy, meeting the needs of students with disabilities is more important than the policy. 

If a rising 2nd-year student with a housing accommodation has rising 2nd-year roommates and is assigned to South Hall, the roommates will also be eligible to live in the South Hall room.

Why aren't students with approved housing accommodations for animals permitted to register for housing during this early period?

Over the past year, we have seen an increase in the number of students who are approved for room-type based housing accommodations. Examples of these can include: fully single room, rooms with private kitchens, rooms no larger than doubles, or fully accessible rooms.

We must prioritize those accommodations during housing registration to ensure we can meet their need through their room assignment.

Campus Living & Residential Education and Disability Support Services have jointly determined that students whose only housing-based accommodation is for an approved animal will not be eligible to register for housing during this early registration period. Should you have a housing accommodation for an approved animal and are eligible for Room Renewal, we encourage you to keep your room if desired.