Fall Move-Out

Undergraduate residence halls will close and GWorld access to buildings and/or rooms will turn off on Friday, December 23, 2016 at noon.

Students who do not vacate the residence halls by noon on December 23, 2016 and are not approved for Winter Break Housing will be charged a $250 improper checkout fee.

  • Students who have Fall Only housing, cancelled their 2017 Spring housing, or who are not planning to return to GW for the 2017 Spring semester must move out of their residence halls by noon on Friday, December 23, 2016. There is not an extended stay housing option.
  • Students with an academic year Housing License Agreement and who are living in the same residence hall room for the 2017 Spring semester do not need to remove their items from their room, but must vacate their space for the Winter Break period unless they are approved for Winter Break Housing.
  • Students who are not living on campus for the 2017 Spring Semester are not eligible for Winter Break Housing.
  • If you need a moving cart, carts will be available to check-out from GW Housing, located in Philip Amsterdam Hall on the following schedule:
    • Weekdays through December 22: 9am-5pm
    • December 10-11: no carts available, check one out by Friday at 5pm
    • December 17-18: 12pm-5pm
    • December 23: 9am-12pm

Things To Do Before You Move Out

  • If you are not in a Fall Only housing assignment and have not done so already, submit a housing cancellation form to GW Housing.
  • Ensure you understand the room departure, "broom clean" and key return requirements for move-out. If everyone in your room is moving out, the entire room should be left in broom clean condition. If you are the only roommate moving out, your space within the room must be left broom clean. If you have questions about the broom clean policy, please talk with your Resident Advisor.
  • Update your permanent and current address information in GWeb.
  • Make plans for storage and/or shipping services for your belongings. By shipping your packages from FedEx and UPS, rates will be approximately 20 to 60 percent lower than using other carriers. You may take advantage of these savings for personal shipping by visiting GW Mail and Package Services located at 2025 F St., NW, at Foggy Bottom. 
  • ResNet Equipment can be returned to Student Technology Services.
  • Complete your GW financial and registration transactions before you depart campus.
  • If you have been issued a plug lock for your appliances, please return the lock before your departure to the Office of Health & Safety at 2025 F Street, NW, Suite 101. Plug locks that are not returned will result in a $25 fine.

Things To Do On Your Move Out Day

Your Room

  • Make sure that your room is "broom clean", this means all personal items have been removed, the floor is clear, there is no missing furniture, the refrigerator, oven, dishwasher, and microwave are empty, and the cable box and remote control are present.
  • Complete the express check out via GW Housing e-Services and return all room keys (bedroom, mailbox, and bathroom) and key cards to the Key Depot or GW Housing during business hours. There is not a traditional check out option during Fall Move-Out.
  • If you need a moving cart, carts will be available to check-out from GW Housing, located in Philip Amsterdam Hall on the following schedule:
    • Weekdays through December 22: 9am-5pm
    • December 10-11: no carts available, check one out by Friday at 5pm
    • December 17-18: 12pm-5pm
    • December 23: 9am-12pm

Technology

  • Return any ResNet equipment in the provided collection bags to Student Technology Services.  Failure to do so may result in your student account being charged for replacement costs.

Final Tips

  • Do not pack items in black or other garbage bags.  These items may be mistaken for trash and items taken to the dumpsters cannot be retrieved.
  • The university is not liable for personal items left behind and any items left after you move-out will be considered abandoned and discarded.
  • After move-out, GW Staff will visit all rooms where a student has moved out to ensure that they have been left in broom clean condition and students will be notified if they are being charged for any damages or housekeeping.
  • If you’re graduating, consider obtaining an alumni GWorld Card and stay in touch with your alma mater through the Alumni Online Community.

Express Check Out

HOW DOES EXPRESS CHECKOUT WORK?

  1. Residents must pack and remove all their belongings from the room.
  2. Complete the Express Check Out departure confirmation form available via GW Housing e-Services indicating an express check out was selected.
  3. Residents with a room key must return it to the Key Depot or GW Housing office. It cannot be mailed back to the university.

Please note: any items left in the room will be considered abandoned, will be disposed of, and the resident will be charged a broom clean fee.
 

Broom Clean Information

Please make sure to leave your room in a “broom clean” condition; an industry standard in residential facilities management. This means:

  • all personal items have been removed from the room, bathroom, and the hallway outside your door;
  • the refrigerator, microwave, oven and freezer have been emptied; and
  • all trash has been disposed of properly.

If you have any facilities issues in your room please submit a FIXit request today.

Once you depart your room, it will be inspected and fees may be assessed and placed on your student account for the following:

  • damage
  • not leaving the room in broom clean condition
  • not returning your key
  • missing CATV boxes and remotes

ANY Fees incurred WILL BE PLACED ON YOUR STUDENT ACCOUNT as follows:

  • $250 per student fine for additional cleaning;
  • $250 fine for improper checkout
  • $90 total, divided by number of students in a room, for missing/damaged CATV box;
  • $10 per student for a missing/damaged remote; and
  • $150 per student for a missing or unreturned room key.
  • Charges for damages to the room are assessed based upon the extent of the damage and is divided by the number of students in a room

If a room has damages, the cost for repairing that damage will be split between the roommates unless one person takes responsibility for that damage.

As students are cleaning and packing, take advantage of our Green Move-Out program in May, which provides students an opportunity to donate their unwanted items to non-profit organizations in the DC area. 

For students who are assessed a damage charge or broom clean fine, there will be an appeal process. Please note that appeals based solely on the fact that you were not the last person to move-out of the room will not be granted. Additionally, students opting for the express check out option are not eligible to appeal damage charges or broom clean fines. All communication regarding move-out charges will be sent to your GW email account.

Want to know more about what Broom Clean is? Check out this video or these pictures!

Not Broom Clean  

 Still have questions?  Your Resident Advisors are on hand for assistance.

Move-Out FAQs

Move-Out Frequently Asked Questions

  1. What if I am moving out, but one of more of my roommates are still here; do I have to clean the whole room/apartment?
  2. Does everyone need to check out, especially since my building has tap access and I don't even have a key?
  3. What if I am unsure if I will be returning to GW for the Spring semester?

What if I am moving out, but one or more of my roommates are still here; do I have to clean the whole room/apartment?

Your individual space needs to be clean and all personal items must be removed before you depart (i.e., desk, dresser, closet, bed, trash removed).  Additionally, equitable space in all common areas should be cleaned as well (kitchen, bathroom, hallways). Ultimately, if the space is left unclean all roommates could be assessed a broom clean fee.

Does everyone need to check out, especially since my building has tap access and I don't even have a key?

Yes.  Every residential student who is moving out must complete the express check out. Students who are not moving out permanently must complete the winter break checklist, which will be taped to their front door.

What if I am unsure if I will be returning to GW for the Spring semester?

If you are unsure of your plans, it is best if you take all of your belongings home for winter break, especially if you live far from campus. Students who do not return to GW but still have belongings in their residence hall room will be charged a nightly fee until the space has been vacated. If belongings must be shipped to a student, the student is responsible for all packing and shipping charges.