Fall Move-Out

All Fall residential students received an email on Tues. Nov 24 with information regarding important details for the upcoming Winter Break period. All Fall residential students are required to complete the Fall Closing Form on the E-Services page indicating whether they will be staying in residence for the Winter Break period, or if they will be leaving for Winter Break. This form will be open until Wed. Dec. 3 at 5p.m. EST.

Please find a copy of the email regarding Winter Break here.

Students Not Returning for Spring 2021

All students who will not be returning for spring 2021 on-campus living must vacate their space by Wed. Dec. 23rd at 12p.m. EST. All residents are still required to complete their COVID requirements (eg. daily survey, weekly testing, etc.) until their move out from campus. Please make sure to have all personal items removed from the room. Any items remaining in your room will be donated or discarded. 

Students Remaining for Winter Break 

If you remain in the residence hall during winter break you will be required to follow all campus COVID-19 guidelines and policies, including testing, symptom minitoring, mask wearing, and social distancing.  Students who request to stay on campus will be required to remain on campus for the duration of the winter break period. There is no option to extend your housing beyond Dec. 20 at 12p.m. EST if you are not staying for the entire winter break. 

Students with a Spring Housing Assignment 

Students who will not be staying on campus for the duration of the winter break period are required to indicate their planned spring 2021 return date on Saturday Jan. 9 or later. We not able to accommodate requests for delayed departures or early arrivals. As you will be staying in the same room for the spring, you do not have to completely pack and move out. Please note that you will be required to quarantine upon your arrival until cleared by the Campus COVID Support Team. 

 

Fall Move-Out Dates

All University residence halls will close on

December 23, 2020 at 12 PM

Fall 2020 Move-Out

 

  • If you are not in a Fall Only housing assignment and have not done so already, submit a housing cancellation form to GW Housing.
  • Ensure you understand the room departure, "broom clean" and key return requirements for move-out. If everyone in your room is moving out, the entire room should be left in broom clean condition. If you are the only roommate moving out, your space within the room must be left broom clean. If you have questions about the broom clean policy, please talk with your Resident Advisor.
  • Update your permanent and current address information in GWeb.
  • Make plans for storage and/or shipping services for your belongings. By shipping your packages from FedEx and UPS, rates will be approximately 20 to 60 percent lower than using other carriers. You may take advantage of these savings for personal shipping by visiting GW Mail and Package Services located at 2025 F St., NW, at Foggy Bottom. 
  • Complete your GW financial and registration transactions before you depart campus.

Your Room

  • Make sure that your room is "broom clean", this means all personal items have been removed, the floor is clear, there is no missing furniture, the refrigerator, oven, dishwasher, and microwave are empty, and the cable box and remote control are present.
  • Complete the express check out via GW Housing e-Services and return all room keys (bedroom, mailbox, and bathroom) and key cards to the Key Depot or GW Housing during business hours. There is not a traditional check out option during Fall Move-Out.
  • If you need a moving cart, they will be available to check-out.

Final Tips

  • Do not pack items in black or other garbage bags.  These items may be mistaken for trash and items taken to the dumpsters cannot be retrieved.
  • The university is not liable for personal items left behind and any items left after you move-out will be considered abandoned and discarded.
  • After move-out, GW Staff will visit all rooms where a student has moved out to ensure that they have been left in broom clean condition and students will be notified if they are being charged for any damages or housekeeping.
  • If you’re graduating, consider obtaining an alumni GWorld Card and stay in touch with your alma mater through the Alumni Online Community.

When you move out of your room, please make sure to leave it in a “broom clean” condition; an industry standard in residential facilities management. This means:

  • All furniture is returned and remains in the room.
  • All personal items are removed from the room including all drawers, closets and cabinets.
  • All trash removed from the room. 
  • Remove any items or decor from walls carefully. 
  • All perishable items to be removed. If you want to donate any unwanted unopened and non-perishable items to the Store, there will be a box provided to you in the lobby of the building. 
  • Clear and clean floors. 
  • Turn off all lights. 
  • Close and lock all doors and windows. 
  • Close all blinds and/or curtains. 
  • Check that faucets and showereheads are not running and/or dripping, toilets are not running, and that the radiators are not leaking. 

Want to know more about what Broom Clean is? Check out this video or these pictures!

Not Broom Clean

Still have questions?  Please contact your Area Coordinator or Community Director.

Please submit a FIXit request today for any maintenance concerns in the room. 

Once all residents have moved out, rooms will be inspected a final time and fees may be assessed and placed on your student account for the following:

  • damage to the room beyond normal wear-and-tear
  • not leaving the room in broom clean condition
  • not returning room or mailbox keys

ANY Fees incurred WILL BE PLACED ON YOUR STUDENT ACCOUNT as follows:

  • $250 per resident fee for additional cleaning*
  • $150 fine for improper checkout fee (charged to any student who has not moved out by noon on November 25, 2020, and was not previously approved for Extended Stay Housing)
  • $75 per key for missing or unreturned room and mailbox keys
  • Charges for damages to the room are assessed based upon the extent of the damage and is divided by the number of residents assigned to the space
  • If a room has damages, the cost for repairing that damage will be split equally between the roommates unless one person takes responsibility for that damage

*The broom clean charge is a per student fine, it is not the cost of removing items and cleaning the room.

Students will be notified by late December via their GW email address if any move-out charges have been assessed.

As students are cleaning and packing, please consider taking advantage of our Green Move-Out program, which provides students an opportunity to donate their unwanted items to non-profit organizations in the DC area. 


Appeal Process

For students who are assessed a damage charge or broom clean fine, there is an appeal process:

  • All students who wish to appeal a charge must appeal individually, one student cannot appeal on behalf of an entire room.
  • Appeals based solely on the fact that a student was not the last person to move-out of the room will not be granted.
  • Students should utilize their RA, HM, CD, or AC to record any issues within their space that they do not believe they are responsible for prior to leaving. NOTE: Requesting staff to record this information does not guarantee that you will not be charged.

All communication regarding move-out charges will be sent to your GW email account.

Move-Out Frequently Asked Questions

When do I have to move out by?

All undergraduate residence halls close on Wednesday, December 23rd at 12pm (noon) EST. All students without an exemption are expected to move out 24 hours after their last exam or the day that the residence halls close, whichever comes first.

What if I want to stay a few extra days after the residence halls close?

There is no option for fall 2020 residents to remain in the halls beyond December 23, 2020. 

Can I check out a blue cart?

If you need a blue cart to assist with your move out from campus, please see a building staff team member between Mondays to Fridays from 9am to 5pm. Should you have additional questions or concerns, please reach out to your main CLRE Staff Contact, or reach out to the team at [email protected] or by calling 202-994-2552 between Mondays to Fridays from 9am to 5pm.

What should I do with my keys (South Hall Only)?

Return your keys to the Foggy Bottom Key Depot

Keys cannot be returned via mail - make sure to return all room and mailbox keys prior to leaving campus!!

What if I am moving out, but one or more of my roommates are still here; do I have to clean the whole room/apartment?

Your individual space needs to be clean and all personal items must be removed before you depart (i.e., desk, dresser, closet, bed, trash removed).  Additionally, equitable space in all common areas should be cleaned as well (kitchen, bathroom, hallways).

How do I get my mail and packages once I have moved-out?

If you anticipate continuing to receive mail at GW, please ensure that you have updated your forwarding address in Banweb by November 25th. Also change your address for any banking, credit card, or subscriptions you receive. Mail forwarding adds additional time to the amount of time it will take for you to get your mail.

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