Fall Move-Out

Undergraduate residence halls will close and GWorld access to buildings and/or rooms will turn off on Thursday, December 21, 2017 at 5pm EST.

Students who do not vacate the residence halls by 5pm on December 21, 2017 and are not approved for Winter Break Housing will be charged a $250 improper checkout fee.

  • Students who have Fall Only housing, cancelled their 2018 Spring housing, or who are not planning to return to GW for the 2018 Spring semester must move out of their residence halls by 5pm on Thursday, December 21, 2017. There is not an extended stay housing option.
  • Students with a Spring Housing assignment and who are living in the same room for the spring semester do not need to remove their belongings from their room or return their keys, but they will not have access to the room during the Winter Break period unless they have been approved for Winter Break Housing.

Things To Do Before You Move Out

  • If you are not in a Fall Only housing assignment and have not done so already, submit a housing cancellation form to GW Housing.
  • Ensure you understand the room departure, "broom clean" and key return requirements for move-out. If everyone in your room is moving out, the entire room should be left in broom clean condition. If you are the only roommate moving out, your space within the room must be left broom clean. If you have questions about the broom clean policy, please talk with your Resident Advisor.
  • Update your permanent and current address information in GWeb.
  • Make plans for storage and/or shipping services for your belongings. By shipping your packages from FedEx and UPS, rates will be approximately 20 to 60 percent lower than using other carriers. You may take advantage of these savings for personal shipping by visiting GW Mail and Package Services located at 2025 F St., NW, at Foggy Bottom. 
  • ResNet Equipment can be returned to Student Technology Services.
  • Complete your GW financial and registration transactions before you depart campus.
  • If you have been issued a plug lock for your appliances, please return the lock before your departure to the Office of Health & Safety at 2025 F Street, NW, Suite 101. Plug locks that are not returned will result in a $25 fine.

Things To Do On Your Move Out Day

Your Room

  • Make sure that your room is "broom clean", this means all personal items have been removed, the floor is clear, there is no missing furniture, the refrigerator, oven, dishwasher, and microwave are empty, and the cable box and remote control are present.
  • Complete the express check out via GW Housing e-Services and return all room keys (bedroom, mailbox, and bathroom) and key cards to the Key Depot or GW Housing during business hours. There is not a traditional check out option during Fall Move-Out.
  • If you need a moving cart, carts will be available to check-out on the following schedule:
    • Weekdays through December 21: 9am-5pm at GW Housing
    • December 16-17: 11am-4pm at GW Housing
    • Weekdays beginning December 12: 10am-2pm at the South Hall Community Room


  • Return any ResNet equipment in the provided collection bags to Student Technology Services.  Failure to do so may result in your student account being charged for replacement costs.

Final Tips

  • Do not pack items in black or other garbage bags.  These items may be mistaken for trash and items taken to the dumpsters cannot be retrieved.
  • The university is not liable for personal items left behind and any items left after you move-out will be considered abandoned and discarded.
  • After move-out, GW Staff will visit all rooms where a student has moved out to ensure that they have been left in broom clean condition and students will be notified if they are being charged for any damages or housekeeping.
  • If you’re graduating, consider obtaining an alumni GWorld Card and stay in touch with your alma mater through the Alumni Online Community.

Express Check Out


  1. Residents must pack and remove all their belongings from the room and leave the room in broom clean condition.
  2. Complete the Express Check-Out departure confirmation form available via GW Housing e-Services indicating an express check-out was selected. This form MUST be completed prior to returning your key.
  3. Residents with a room key must return it to the Key Depot or GW Housing office. It cannot be mailed back to the university. Any key(s) not returned at the time of check-out will be considered lost and the student will be charged a $150 re-core fee.

Please note: any items left in the room will be considered abandoned, will be disposed of, and the resident will be charged a broom clean fee.


Broom Clean Information

When you move out of your room, please make sure to leave it in a “broom clean” condition; an industry standard in residential facilities management. This means:

  • all personal items have been removed from the room, bathroom, common areas, and the hallway outside your door & the refrigerator, microwave, oven and freezer have been emptied;
  • all cabinets, dressers, closets have been emptied
  • all trash has been removed from the room/suite/apartment and disposed of properly.

Want to know more about what Broom Clean is? Check out this video or these pictures!

Not Broom Clean

 Still have questions?  Your Resident Advisorsor House Managers are on hand for assistance.

Please submit a FIXit request today for any maintenance concerns in the room. Note: Submitting a FIXit request prior to spring move-out for a damanged item in your room DOES NOT mean you will not be charged for those damages. Students who wish to take responsibility for causing damage to their room should either complete a traditional check-out or email GW Housing at [email protected] with their name, GWID, building, room number, a picture of the item they damaged and a statement taking responsibility for the damage.

Any student who does not return their key(s) at the time of check-out will be assessed a $150 re-core charge. Keys cannot be returned by mail.

Once all residents have moved out, rooms will be inspected a final time and fees may be assessed and placed on your student account for the following:

  • damage to the room beyond normal wear-and-tear
  • not leaving the room in broom clean condition
  • not returning room or mailbox keys


  • $250 per student fee for additional cleaning*
  • $150 fine for improper checkout fee (charged to any student who has not moved out by the date and time the residence halls close)
  • $150 per student for a missing or unreturned room key
  • Charges for damages to the room are assessed based upon the extent of the damage and is divided by the number of students in a room
  • If a room has damages, the cost for repairing that damage will be split equally between the roommates unless one person takes responsibility for that damage

*The broom clean charge is a per student fine, it is not the cost of removing items and cleaning the room. Students will be notified by mid-June via their GW email address if any move-out charges have been assessed.

As students are cleaning and packing, please consider taking advantage of our Green Move-Out program in May, which provides students an opportunity to donate their unwanted items to non-profit organizations in the DC area. 

Appeal Process

For students who are assessed a damage charge or broom clean fine, there is an appeal process:

  • All students who wish to appeal a charge must appeal individually, one student cannot appeal on behalf of an entire room.
  • Appeals based solely on the fact that a student was not the last person to move-out of the room will not be granted.
  • Students utilizing the express check-out option are not eligible to appeal damage charges or broom clean fines.

All communication regarding move-out charges will be sent to your GW email account.

Move-Out FAQs

Move-Out Frequently Asked Questions

When do I have to move out by?

All undergraduate residence halls close on December 21, 2017 at 5pm. All students are expected to move out 24 hours after their last exam or the day that the residence halls close, whichever comes first.

What if I want to stay a few extra days after the residence halls close?

Due to the dates the the university is closed for winter holidays, GW Housing is unable to provide an extended stay housing option for students moving out at the end of the fall semester.

Can I check out a blue cart?

Yes! Blue carts will be available dat the GW Housing office in Amsterdam Hall during business hours. A limited number of carts will also be available at the Mount Vernon Key Depot. You will need to provide an ID other than your GWorld cart which will be held until you return the cart. Due to the high demand for carts during move-out, only one cart can be checked out by each student.

What should I do with my keys?

Return your keys to either the Foggy Bottom or Mount Vernon Key Depot.

Keys cannot be returned via mail - make sure to return all room and mailbox keys prior to leaving campus!!

What if I am moving out, but one or more of my roommates are still here; do I have to clean the whole room/apartment?

Your individual space needs to be clean and all personal items must be removed before you depart (i.e., desk, dresser, closet, bed, trash removed).  Additionally, equitable space in all common areas should be cleaned as well (kitchen, bathroom, hallways).

How do I get my mail and packages once I have moved-out?

If you anticipate continuing to receive mail at GW, please ensure that you have updated your forwarding address in Banweb by December 1, 2017 and also change your address for any banking, credit card, or subscriptions you receive. Mail forwarding adds additional time to the amount of time it will take for you to get your mail.

Winter Transition

Winter Transition

This form is to sign up for Transition Day on December 21, 2017 from 10:00am to 2:00pm. Transition Day is for any student that has been approved for a Fall to Spring Semester Room Change.

  • If you have already scheduled a room with your new roommate you do not need to fill this out.
  • Please remember that you will need to complete your express check out form once you have vacated your Fall Semester space.
  • It's important that you place all of your belongings on your bed and/or in a corner in your Spring assignment so that our facilities department can inspect the space.
  • After this form is submitted, you will receive a confirmation email with step by step instructions on what to do on Transition Day.

Feel free to contact GW Housing if you are unsure if your room change has been processed.